Strata Executive Assistant

PRTNA Outsourcing Corporation; Pampanga; On-site; PHP 1,189,768 - 1,784,652; Full time

Job summary

A leading Offshoring Company in Pampanga, Philippines, is looking for an executive assistant to support the licensee-in-charge. The role involves managing communications, compliance, and ensuring client satisfaction. Ideal candidates will possess excellent communication skills, multitasking abilities, and a strong work ethic. You will be involved in preparing notices, maintaining records, and ensuring adherence to regulations. Join a growing family and take your career to the next level!

Qualifications

• Experience as an executive assistant or in a similar role.
• Strong attention to detail and ability to manage multiple tasks.
• Excellent verbal and written communication skills.

Responsibilities

• Support the licensee-in-charge in achievement areas.
• Prepare and manage correspondence and notices.
• Assist with compliance and record keeping.

Skills

Presentation Problem Solving Skills

Analytical Skills

Strong Work Ethic

Excellent Communication Skills

Written Communication

Time Management

Creative Problem Solving

Attention to Details

Multitasking

Job description

Strata Staff Global is an exciting Offshoring Company with existing team members currently based in Australia and Angeles City, Philippines. Take your career to the next level by joining our growing family!

About the Role

As an executive assistant, support the licensee-in-charge in various aspects of achievement including compliance, growth and marketing, team member happiness, client retention and customer experience.

Job Description

• Preparing and managing correspondence, including levy notices and meeting notices.
• Maintaining the Strata Roll by updating records for lot owners, agents, and tenants.
• Assisting in the lodgement of by-laws and keeping records of registered by-laws.
• Issuing Breach Notices or Notice to Comply with a By-law for non-compliance.
• Distributing notices and/or strata updates on behalf of the Strata Committee.
• Preparing and issuing Notices of Meetings for AGM, SCM, GM, etc.
• Distributing Meeting Minutes, recording resolutions, and tracking action items.
• Assisting in compliance with the Strata Titles Act 1985 and Strata Titles (General) Regulations 2019.
• Ensuring the quorum requirement is met before meetings proceed.
• Assisting in the preparation of financial reports, including the Admin Fund and Capital Works Fund (formerly known as the Sinking Fund).
• Processing invoices for scheme expenses, including utility bills, insurance premiums, and contractor payments.

Skills

• Presentation Problem Solving Skills
• Analytical Skills
• Strong Work Ethic
• Excellent Communication Skills
• Written Communication
• Time Management
• Creative Problem SolvingAttention to Details
• Multitasking

Working Location

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