Strata Admin Assistant - WFO

Cloudstaff Philippines Inc.; Philippines; On-site; PHP 260,000 - 380,000; Full time

Benefits offered by this job

Comprehensive health insurance

Flexible leave credits

Company-provided PC/Laptop

Fiber internet connection

Career advancement opportunities

Employee Share Units program

CS Social Clubs & Special InterestGs

Referral bonuses

Job summary

Cloudstaff Philippines Inc. is seeking an organized office administrator to handle data entry, invoicing, and reporting tasks. You will manage bookings in Servicem8, create templates for quotes and invoices, and generate daily to weekly financial reports.

The role involves time sheet review, CRM maintenance, and follow-ups on unpaid invoices and quotes. A broad set of Office 365/Google Drive tools is used to support operations and project tracking.

Qualifications

• Experience with data entry and office admin tasks.
• Familiarity with invoicing and reporting processes.
• Proficient in using email, calendar, and cloud storage tools.

Responsibilities

• Take bookings and enter into Servicem8 system.
• Create and edit templates for quoting, invoicing and reporting.
• Generate daily and weekly reports (outstandings, P&L).
• Check daily timesheets and reconcile wholesaler data.
• Maintain CRM system with correct tagging and reporting.
• Follow up on unpaid invoices and quotes until resolved.
• Create health check, compliance forms and review processes for Google/Facebook.

Skills

Data entry

Administrative tasks

Communication

Time management

Attention to detail

Tools

Servicem8

Xero

Asana

G Suite / Google Drive

Dropbox

Lucidchart

Canva

Photoshop / PicMonkey

Job description

Job Description

• Data Feeds/Rent Role job entry
• Take bookings and enter into Servivem8
• Create and edit templates for quoting, invocing and reporting
• Generate daily reports - outstandings/P&L
• Generate weeky reports
• Check daily time sheets
• Reconcile wholesaler against each job
• Create check lists in job software
• Create health check and compliance forms
• Follow up on unpaid invoices
• Follow up on unsuccessfull quotes until acepted or no longer required
• Create SMS and email templates
• "Sync invocing with xero
• Create Review Process for Google and Facebook
• Check voicemail messages on podium "
• Create Review Process for Google and Facebook
• Check voicemail messages on podium
• Maintain CRM system - Correct tagging/ reporting / profiles
• Nurture relationships with existing clients

GENERAL/CLERICAL TASKS (OFFICE 365/ G:DRIVE / ASANA / SIMPRO)

• Sort through inbox every morning - deciding and marking what is urgent and what is not.
• Create email filters and managing spams
• Sort through email
• Set rules for emails
• Manage contact list - Email/Podium
• Mantain Asana projects
• Create daily to-do list
• Build Asana projects and tasks
• Track Asana tasks and completed tasks
• Track Asana Funnels
• Research Asana how to's
• Create process platform, Asana, Google sites, Lucid Charts
• Create how to videos
• Create how to templates
• Create how to documents
• Mantain Process platform
• Create toolbox agenda
• Load videos to storage location and set up the formatted text under each video.
• Basic Bookkeeping
• Upload invoices to Xero
• Manage weekly timesheets
• Create graphics (in Canva, Picmonkey, photoshop etc.)
• Create pdfs,
• update and create SWMS
• Search for and/or edit photos used in social media.
• Set up the formatting, links, and images for blog posts.
• Create and manage spreadsheets
• Data Entry in documents
• Update/monitor software subscriptions
• Organize Dropbox/Google Drive
• PDF conversion, splitting, and merging
• Reseach and purchase and deliver client gifts
• Oiutstanding Purchase orders - Back order reporting
• Talent hiring, posting reseach and role descriptions
• Maintain vechile records, servicing and rego
• Maintain ongoing monthly and yearly fees

Qualifications and Requirements

• Experience in Strata Admin
• Experience in Property IQ

Perks and Benefits

• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
• Flexible leave credits which may be used for vacation, emergency and sick leaves
• Quarterly perks boxes for WFH staff, offering groceries and snacks to keep you fueled
• Superb and exciting Mid-Year Parties – with items to give away and cash prizes!
• Endless opportunities for career advancement
• Annual Performance Review with Salary Increase
• We set you up for success with a company-provided PC/Laptop and fiber internet connection
• Tech-on-wheels Support
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• International career growth and connections
• Unlimited cash incentives for hired referrals
• Mental Wellness Employee Assistance program through Lifeworks
• In-house psychiatrist available to support employees' well-being
• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc