Strata Admin Assistant - HYBRID

Cloudstaff Philippines Inc.; Philippines; On-site; PHP 223,000 - 391,000; Full time

Benefits offered by this job

Health insurance

Flexible leave

WFH perks

Career growth

Annual review with raise

Company PC & internet

Job summary

Cloudstaff Philippines Inc. is seeking an organized administrative assistant to support office operations with data entry, invoicing, reporting, and CRM upkeep. You will manage emails, templates, time sheets, and vendor communications, ensuring accuracy and timeliness.

You will use Office 365, G Drive, Asana, and Servivem8 to process bookings, generate daily and weekly reports, and maintain project tasks. The role focuses on clerical tasks while nurturing client relationships.

Qualifications

• Experience in Strata Admin.
• Experience in Property IQ.

Responsibilities

• Take bookings and enter into Servivem8
• Create and edit templates for quoting, invoicing and reporting
• Generate daily reports - outstandings/P&L
• Generate weekly reports
• Check daily time sheets
• Reconcile wholesaler against each job
• Maintain CRM system - Correct tagging/ reporting / profiles
• Nurture relationships with existing clients

Skills

Experience in Strata Admin

Experience in Property IQ

Job description

Job Description

• Data Feeds/Rent Role job entry
• Take bookings and enter into Servivem8
• Create and edit templates for quoting, invocing and reporting
• Generate daily reports - outstandings/P&L
• Generate weeky reports
• Check daily time sheets
• Reconcile wholesaler against each job
• Create check lists in job software
• Create health check and compliance forms
• Follow up on unpaid invoices
• Follow up on unsuccessfull quotes until acepted or no longer required
• Create SMS and email templates
• "Sync invocing with xero
• Create Review Process for Google and Facebook
• Check voicemail messages on podium "
• Create Review Process for Google and Facebook
• Check voicemail messages on podium
• Maintain CRM system - Correct tagging/ reporting / profiles
• Nurture relationships with existing clients

GENERAL/CLERICAL TASKS (OFFICE 365/ G:DRIVE / ASANA / SIMPRO)

• Sort through inbox every morning - deciding and marking what is urgent and what is not.
• Create email filters and managing spams
• Sort through email
• Set rules for emails
• Manage contact list - Email/Podium
• Mantain Asana projects
• Create daily to-do list
• Build Asana projects and tasks
• Track Asana tasks and completed tasks
• Track Asana Funnels
• Research Asana how to's
• Create process platform, Asana, Google sites, Lucid Charts
• Create how to videos
• Create how to templates
• Create how to documents
• Mantain Process platform
• Create toolbox agenda
• Load videos to storage location and set up the formatted text under each video.
• Basic Bookkeeping
• Upload invoices to Xero
• Manage weekly timesheets
• Create graphics (in Canva, Picmonkey, photoshop etc.)
• Create pdfs,
• update and create SWMS
• Search for and/or edit photos used in social media.
• Set up the formatting, links, and images for blog posts.
• Create and manage spreadsheets
• Data Entry in documents
• Update/monitor software subscriptions
• Organize Dropbox/Google Drive
• PDF conversion, splitting, and merging
• Reseach and purchase and deliver client gifts
• Oiutstanding Purchase orders - Back order reporting
• Talent hiring, posting reseach and role descriptions
• Maintain vechile records, servicing and rego
• Maintain ongoing monthly and yearly fees

Qualifications and Requirements

• Experience in Strata Admin
• Experience in Property IQ

Perks and Benefits

• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
• Flexible leave credits which may be used for vacation, emergency and sick leaves
• Quarterly perks boxes for WFH staff, offering groceries and snacks to keep you fueled
• Superb and exciting Mid-Year Parties – with items to give away and cash prizes!
• Endless opportunities for career advancement
• Annual Performance Review with Salary Increase
• We set you up for success with a company-provided PC/Laptop and fiber internet connection
• Tech-on-wheels Support
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• International career growth and connections
• Unlimited cash incentives for hired referrals
• Mental Wellness Employee Assistance program through Lifeworks
• In-house psychiatrist available to support employees' well-being
• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc