Store Opening & HR Admin Coordinator

Koko Mart Trading Inc.; Noveleta; On-site; PHP 279,000 - 446,000; Full time

Job summary

Koko Mart Trading Inc. is seeking an HR / Administrative Assistant to support store opening operations, government compliance, and day-to-day admin and HR tasks.

You will manage permits, documentation, and HR records while ensuring accuracy and confidentiality in all processes. Responsibilities include coordinated store setup activities, attendance and payroll data support, and interdepartmental admin tasks.

Qualifications

• Bachelor’s degree in HRM, Psychology, Business Administration, Office Administration, or related field
• 1–2 years of administrative or office support experience preferred
• Experience with permits processing, government coordination, or retail store operations is an advantage

Responsibilities

• Administrative & Store Operations Support: handle permits, licenses, and compliance docs; coordinate with agencies and vendors; manage filing systems; handle correspondence and document routing; assist store setup scheduling and procurement.
• HR Support Functions: maintain employee records; assist timekeeping, attendance, leave tracking, payroll data; support recruitment and onboarding; ensure confidentiality.
• Office & Interdepartmental Coordination: support cross-department admin needs; coordinate with tenants, vendors, and teams; assist events and store openings.
• Payroll & Timekeeping Support: consolidate attendance, overtime, undertime for payroll; ensure timely submissions; resolve discrepancies with supervisors.
• Documentation, Reporting & Compliance: maintain records; prepare reports; monitor permits and regulatory requirements; support audits.

Skills

Organizational skills

Documentation

Coordination

Attention to detail

Communication skills

Confidentiality

Pressure management

Time management

MS Office proficiency

Google Workspace

Education

Bachelor’s degree in HRM/PSY/BA/Office Admin or related field

Tools

MS Office

Google Workspace

Job description

Koko Mart Trading Inc. is seeking an HR / Administrative Assistant to support store opening operations, government compliance, and day-to-day admin and HR tasks.

You will manage permits, documentation, and HR records while ensuring accuracy and confidentiality in all processes. Responsibilities include coordinated store setup activities, attendance and payroll data support, and interdepartmental admin tasks.