Store Admin Assistant

Megamax Concepts Inc; Mandaluyong; On-site; PHP 201,000 - 312,000; Full time

Job summary

Megamax Concepts Inc is seeking an organized Administrative Assistant to support store operations at our Metro Manila branch. The role covers document control, reporting, attendance tracking, and coordinating with HR and management.

You will prepare daily to monthly reports, monitor inventories, liaise with the Store Manager on issues, assist in onboarding, and help deliver excellent customer service to store teams and customers.

Qualifications

• Bachelor's degree in BA/Management/Marketing or related field.
• At least 1 year of experience in administrative or retail operations.
• Proficient in MS Office (Excel, Word, Outlook).
• Strong organizational and time management skills.
• Good communication and interpersonal skills.
• Detail-oriented and able to work with minimal supervision.
• Willing to work six days per week and during holidays when required.

Responsibilities

• Maintain and organize store files, documents, and records.
• Prepare and submit daily, weekly, and monthly reports.
• Monitor attendance, schedules, leaves, and overtime records of store employees.
• Ensure all administrative documents are complete and updated.
• Assist in processing store-related requests and approvals.
• Prepare sales reports and monitor daily sales performance.
• Coordinate with the Store Manager regarding operational concerns.
• Monitor store supplies and office materials and request replenishment when needed.
• Assist in implementing company policies and procedures.
• Support store activities, promotions, and events.
• Maintain records of inventory movements, deliveries, and transfers.
• Ensure proper filing of delivery receipts, invoices, and other store documents.
• Coordinate with the warehouse and other departments regarding stock concerns.
• Assist in stock counting and inventory audits.
• Communicate company announcements and updates to store employees.
• Monitor employee compliance with company policies and attendance requirements.
• Assist in onboarding and administrative requirements of newly hired employees.
• Coordinate employee concerns with HR and management.
• Assist in handling customer inquiries and concerns professionally.
• Ensure customer-related documents and reports are properly recorded.
• Support the store team in delivering excellent customer service.

Skills

Administrative and clerical skills

Report preparation

Inventory monitoring

Data entry and record management

Problem-solving

Customer service orientation

Teamwork and coordination

Confidential information handling

Education

Bachelor's Degree in Business Administration / related

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

Administrative Duties

• Maintain and organize store files, documents, and records.

• Prepare and submit daily, weekly, and monthly reports.

• Monitor attendance, schedules, leaves, and overtime records of store employees.

• Ensure all administrative documents are complete and updated.

• Assist in processing store-related requests and approvals.

Sales and Operations Support

• Prepare sales reports and monitor daily sales performance.

• Coordinate with the Store Manager regarding operational concerns.

• Monitor store supplies and office materials and request replenishment when needed.

• Assist in implementing company policies and procedures.

• Support store activities, promotions, and events.

Inventory and Documentation

• Maintain records of inventory movements, deliveries, and transfers.

• Ensure proper filing of delivery receipts, invoices, and other store documents.

• Coordinate with the warehouse and other departments regarding stock concerns.

• Assist in stock counting and inventory audits.

Employee Coordination

• Communicate company announcements and updates to store employees.

• Monitor employee compliance with company policies and attendance requirements.

• Assist in onboarding and administrative requirements of newly hired employees.

• Coordinate employee concerns with HR and management.

Customer Service Support

• Assist in handling customer inquiries and concerns professionally.

• Ensure customer-related documents and reports are properly recorded.

• Support the store team in delivering excellent customer service.

Qualifications

• Bachelor's Degree in Business Administration, Management, Marketing, or any related course.

• At least 1 year of experience in administrative or retail operations is an advantage.

• Proficient in Microsoft Office applications (Excel, Word, and Outlook).

• Strong organizational and time management skills.

• Good communication and interpersonal skills.

• Detail-oriented and able to work under minimal supervision.

• Willing to work on a six (6) days work schedule and during holidays or extended hours when required.

Skills and Competencies

• Administrative and clerical skills

• Report preparation and documentation

• Inventory monitoring

• Data entry and record management

• Problem-solving skills

• Customer service orientation

• Teamwork and coordination

• Ability to handle confidential information

Key Performance Indicators (KPIs)

• Accuracy and timeliness of reports

• Completeness of store documentation

• Attendance and payroll record accuracy

• Inventory record accuracy

• Compliance with company policies and procedures

• Efficient coordination with store and head office departments

Work Schedule: 6 days per week, 1 rest day
Work Location: Assigned Store Branch