Specialist - Lease Abstraction

JLL; Taguig; On-site; PHP 600,000 - 900,000; Full time

Job summary

JLL is seeking a Lease Abstraction specialist to join the JBS Lease Administration team in Manila. You will liaise with internal stakeholders, abstract leases, and maintain master trackers to ensure data accuracy.

The role emphasizes independence, managing abstraction projects, and delivering high-quality documentation while adhering to internal standards and timelines.

Qualifications

• University graduates with lease abstraction experience of 5+ years.
• Experience in real estate commercial lease abstractions preferred.
• Ability to lead abstraction projects and plan resources for multiple client requirements.

Responsibilities

• Abstract leases and key information into lease databases.
• Oversee abstraction projects and resource planning to meet timelines.
• Review landlord invoices for lease compliance and accuracy.
• Prepare variance reports for validation projects and maintain data integrity.
• Document business processes and mentor new team members within a large team.

Skills

Lease Abstraction

Project Management

Communication Skills

MS Office

Data Management

Education

University Degree

Tools

Lease administration system

Job description

JBS Lease Administration

Reporting to: Team Lead/Assistant Manager Lease Administration

Key Stakeholders: Account managers, Hub Leads, Clients and their teams

Direct Reports: Nil

What this job involves:

High level of independence

Specialist

JBS Lease Administration

Reporting to: Team Lead/Assistant Manager Lease Administration

Key Stakeholders: Account managers, Hub Leads, Clients and their teams

Direct Reports: Nil

What this job involves:

High level of independence

Do you work independently without close supervision? We can offer you an exciting role where you can use this passion to enhance your skills and deliver consistent and qualitative Lease Administration Abstraction services for JLL Clients. You will liaise with internal parties to obtain appropriate lease documentation, work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner and elevate issues where required. This may include scope discussions; abstract critical and key information from leases and other contract documentation; abstract information into various lease database systems. You will be required to manage Abstraction Projects, understand and plan resourcing for projects, and ensure high quality and accuracy along with meeting timelines.

Highest qualitative delivery

Cross Check and verify Abstracts and System Data; verify and review System Reports and System Data for Accuracy and Completeness; perform Lease Document Matching and Review for completeness to be able to Abstract; Accurately record Lease Documents information into Master Document Control Log / Document Trackers; Work closely with internal Stakeholders to resolve Document/Abstraction related queries; Review landlord invoices to ensure adherence to lease requirement; prepare area, cost-schedule and events variance reports for validation projects; ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies.

Additional Responsibilities

Once you gain expertise in your role, an essential part of your role will involve documenting business processes, training and mentoring new team members, audit of work performed by new team members, work in a large team and consistently display team work and live up to JLL values. Perform the role of a Project Lead in Transitions Abstractions area and oversee complex abstraction projects and ensure high quality and accuracy along with meeting timelines.

Sounds like you? To apply, you need to have:

Impeccable expertise

We’re looking for University Graduates, having Lease Abstraction expertise with at least five (5) years of experience. It would be wonderful if you’ve worked on Real estate commercial lease abstractions, and having an experience in using a property management/lease administration system. You must possess Project management skills and experience leading abstraction projects; able to rapidly understand different client requirements and their implications/risks etc. Able to understand and plan resourcing for projects, and negotiate with senior leaders and stakeholders. Quickly gain in-depth knowledge of JLL standards and best practices, legal expertise in leases and their requirements/risks. Along with effective communication and team collaboration skills. Should be able to identify trends and themes in errors; build training and coaching plans to address.

Immaculate knowledge

You should possess sound computer skills in Microsoft Office (MS Excel, Outlook), Strong Project Management Skills, Excellent Verbal and Written Communication Skills, Strong organizational and interpersonal skills, Demonstrated ability to maintain and manage accurate data and to prioritise work within tight operational deadlines, Readiness to change, receptivity to new ideas, able to provide solutions and strategies for client needs and concerns when required, Attention to details, high degree of workplace ethics and integrity

Avid Reader and fast learner

If you have an interest in Reading, strong comprehension and paraphrasing skills, then this job is a perfect match for you. This job involves Innovative thinking, effectively manage self and other emotions, Self-motivated and a strong team player and delivery of the work in tight operational deadlines. We are looking for a candidate who highly accountable and work with least supervision.

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.