Specialist - Lease Abstraction

Jones Lang LaSalle Incorporated; Hinoba-an; On-site; PHP 600,000 - 900,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a Lease Abstraction professional in Taguig, Philippines. The role requires at least five years of lease abstraction experience and expertise with lease administration systems.

You will manage abstraction projects, liaise with internal teams, review invoices, and ensure data accuracy while meeting tight deadlines. The position offers on-site work and opportunities to mentor others in a collaborative environment.

Qualifications

• University graduate with at least five years of lease abstraction experience.
• Experience in real estate commercial lease abstractions and using a property management/lease administration system.
• Strong project management skills and experience leading abstraction projects; able to rapidly understand client requirements and risks.
• Ability to plan resourcing for projects and negotiate with senior leaders and stakeholders.
• In-depth knowledge of JLL standards, lease requirements/risks and related legal aspects.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office (Excel, Outlook).
• Strong organizational and interpersonal skills.
• Attention to detail and high integrity.

Responsibilities

• Liaise with internal parties to obtain lease documentation.
• Abstract key information from leases and input into lease databases.
• Manage abstraction projects, plan resources and ensure high quality within timelines.
• Cross-check and verify abstracts and system data for accuracy.
• Review landlord invoices for lease compliance.
• Mentor and train new team members during transitions.
• Lead the Transitions Abstractions projects to completion.

Skills

Lease Abstraction

Project management

Communication

Data accuracy

Education

University Graduate

Tools

Lease management software

MS Office (Excel, Outlook)

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

High level of independence Do you work independently without close supervision? We can offer you an exciting role where you can use this passion to enhance your skills and deliver consistent and qualitative Lease Administration Abstraction services for JLL Clients.

• Liaise with internal parties to obtain appropriate lease documentation.
• Work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner.
• Escalate issues where required, including scope discussions.
• Abstract critical and key information from leases and other contract documentation.
• Abstract information into various lease database systems.
• Manage Abstraction Projects, understand and plan resourcing for projects, and ensure high quality and accuracy while meeting timelines.
• Cross-check and verify abstracts and system data; verify and review system reports and system data for accuracy and completeness.
• Perform lease document matching and review for completeness to be able to abstract.
• Accurately record lease documents information into Master Document Control Log / Document Trackers.
• Work closely with internal stakeholders to resolve document/abstraction related queries.
• Review landlord invoices to ensure adherence to lease requirement.
• Prepare area, cost-schedule and events variance reports for validation projects.
• Ensure processes and procedures are maintained to ensure adherence with all internal and external compliance policies.

Once you gain expertise in your role, an essential part of your role will involve documenting business processes, training and mentoring new team members, audit of work performed by new team members, work in a large team and consistently display team work and live up to JLL values.

• Perform the role of a Project Lead in Transitions Abstractions area and oversee complex abstraction projects and ensure high quality and accuracy along with meeting timelines.

What this job requires

• University Graduate, having Lease Abstraction expertise with at least five (5) years of experience.
• Experience in Real estate commercial lease abstractions and having an experience in using a property management/lease administration system.
• Project management skills and experience leading abstraction projects; able to rapidly understand different client requirements and their implications/risks etc.
• Ability to understand and plan resourcing for projects, and negotiate with senior leaders and stakeholders.
• In-depth knowledge of JLL standards and best practices, legal expertise in leases and their requirements/risks.
• Effective communication and team collaboration skills.
• Identify trends and themes in errors; build training and coaching plans to address.
• Sound computer skills in Microsoft Office (MS Excel, Outlook).
• Strong Project Management Skills.
• Excellent Verbal and Written Communication Skills.
• Strong organizational and interpersonal skills.
• Demonstrated ability to maintain and manage accurate data and to prioritise work within tight operational deadlines.
• Readiness to change, receptivity to new ideas, able to provide solutions and strategies for client needs and concerns when required.
• Attention to details, high degree of workplace ethics and integrity.
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• Avid Reader and fast learner.

What we can do for you

At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Location

On-site – Taguig, Philippines

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

Jones Lang LaSalle(“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.