Specialist I, Procurement

Qualfon; Philippines; On-site; PHP 300,000 - 500,000; Full time

Job summary

Qualfon is seeking a Specialist I, Procurement in the Philippines to manage procure-to-pay activities, update ERP systems, and audit vendor data changes. You will ensure accuracy of vendor information across POs and invoicing, while supporting global finance transformation initiatives and standardizing regional processes.

The role emphasizes collaboration with internal stakeholders, adherence to SLA commitments, and continuous improvement within the procurement function.

Qualifications

• 2–3 years of Procure‑to‑Pay (P2P) experience.
• Familiar with POs and invoices and ERP systems.
• Proficient with Microsoft Office applications.

Responsibilities

• Update ERP systems following standard procedures.
• Audit invoices and reflect vendor changes after POs.
• Ensure vendor info changes are timely and accurate.
• Promote process improvements in supply chain management.
• Explain policies to other functions in support of strategy.
• Oversee service delivery and meet SLA commitments.
• Drive P2P governance and standardize processes.
• Collaborate with Qualfon peers regularly.

Skills

Professionalism

Analytical skills

Deadline-driven

Remote collaboration

Trust through results

Tools

SAP

Ariba

GEP

Job description

Job Description - Specialist I, Procurement

SPECIALIST I, PROCUREMENT

Job Summary

This position communicates with Qualfon internal stakeholders and the procurement team regarding vendor-related updates, including but not limited to:

• Terms changes
• Price changes
• Bank account changes

Key Responsibilities

• Update respective ERP systems by following standard written procedures.
• Audit invoices to ensure vendor information changes are accurately reflected in ERPs after purchase orders are placed.
• Correct issues as required when purchase orders do not reflect updated vendor information.
• Improve efficiency by ensuring vendor information changes are timely and accurate.
• Audit changes for accuracy to support third‑party matching goals, including First Pass Yield and Touchless Processing.
• Work with limited supervision to achieve day‑to‑day objectives impacting supply chain strategies and operational goals.
• Make minor changes or enhancements to supply chain management processes and systems.
• Explain policies, practices, and procedures to other functions in support of Supply Chain Strategy.

Roles and Responsibilities

• Analyze and solve lower‑complexity problems.
• Oversee and manage service delivery by meeting all contractual and SLA commitments.
• Ensure contract compliance and adherence.
• Act as the Procure‑to‑Pay (P2P) process owner by:
  • Driving global finance transformation projects.
  • Governing the overall P2P process.
  • Standardizing processes across all regions.
  • Identifying opportunities for process improvements.
  • Updating policies and procedures.
  • Automating processes.
  • Promoting a culture of continuous improvement.
• Ensure all SLA parameters are met.
• Review and drive corrective actions on internal and external audit findings to prevent major non‑compliances.
• Monitor and review all projects within the account.
• Collaborate regularly with peers within Qualfon.
• Apply basic statistics and business metrics when discussing matters with stakeholders.
• Continuously seek opportunities to enhance value for stakeholders and clients.
• Make decisions that impact both individual work and potentially the work of others.
• Function as an individual contributor within a team environment.

Experience Requirements

• 2–3 years of relevant experience in Procure‑to‑Pay (P2P) processes.
• Understanding of ERP systems, including:
  • SAP
  • Ariba
  • GEP
• Knowledge of purchase orders and invoices.
• Significant experience with Microsoft Office applications.

Skills and Competencies

Required Skills

• Professionalism
• Analytical and problem‑solving skills
• Ability to work under tight deadlines with accuracy and follow‑through
• Experience collaborating remotely with global stakeholders
• Ability to build trust and reliability through work results

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