Site Selection & Regulatory Specialist

AIA; Makati; On-site; PHP 279,000 - 469,000; Full time

Job summary

MediCard Phils., Inc. is expanding its clinic network and seeks an Expansion Analyst to coordinate site research, regulatory submissions, and pre-launch compliance activities. You will ensure all requirements are met on time and audit-ready under guidance from the Expansion Operations Manager.

The role emphasizes data-driven analysis, stakeholder coordination, and thorough documentation across DOH, PhilHealth, and LGU processes to support successful launches.

Qualifications

• Bachelor’s degree in Business, Economics, Healthcare, Real Estate, or related field.
• 2–5 years in healthcare regulatory support or site selection.
• Experience with DOH, PhilHealth, or licensing processes is a plus.

Responsibilities

• Conduct site research and market analysis with location scorecards.
• Assist regulatory submissions and approvals for licenses and accreditations.
• Coordinate with internal teams and external agencies for timely deliveries.
• Maintain trackers, templates, and audit-ready documentation.
• Identify risks, gaps, and delays and escalate to management.

Skills

Attention to detail

Documentation

Communication

Project coordination

Education

Bachelor’s degree

Job description

MediCard Phils., Inc. is one of the country's leading HMO and the only HMO founded and run by Doctors. Since its inception, the concept of service-oriented total health care has been the molding ideal of MediCard. The competition is vast, and the benefits being offered by the competitors are tempting. However, MEDICard has taken the lead in providing innovative and productive ideas that cut down the cost of health maintenance without compromising its quality. MediCard now boasts of more than half a million members and over 54,000 accredited doctors in over 1,000 hospitals and clinics nationwide. It also operates 16 MediCard free-standing clinics that provide services at par with those offered by hospitals minus the confinement. MediCard is currently looking for assertive, dynamic and energetic individuals to fill up the following vacancy: Supports the clinic expansion process by executing and coordinating site research, feasibility analysis, and healthcare regulatory requirements under the guidance of the Expansion Operations Manager. Assists in preparing location analyses, regulatory submissions, trackers, and documentation to ensure clinics are buildable, licensable, and audit‑ready prior to launch. The role focuses on analysis, documentation, coordination, and follow‑through, with clear escalation of risks, gaps, and delays.

Job Purpose

Support timely, compliant clinic expansion by coordinating site selection analysis, regulatory submissions, and pre‑launch compliance activities, ensuring all requirements are completed accurately, on time, and escalated appropriately for manager decision‑making.

Key Duties & Responsibilities

A. Site Research & Market Analysis

Assist in preparing location scorecards using:

• Claims and utilization data
• Member density and employer clusters
• Competitor presence and referral patterns
• Gather and organize footfall, traffic, access, and basic catchment data.
• Support identification and tracking of priority micro‑markets.
• Conduct site visits as required and document findings for review.

B. Feasibility & Commercial Support

Support preparation of initial feasibility inputs, including:

• Indicative volume assumptions
• High‑level revenue and cost inputs
• Alignment against standard benchmarks
• Organize supporting documents for lease review and site recommendation packs.

C. Regulatory Submissions & Approvals (Execution)

Assist in preparing and filing regulatory requirements, including:

• PTC, LTO, accreditations, and permits
• PhilHealth documentation
• Compile submission packs, requirements checklists, and evidence folders.

D. Compliance & Pre‑Launch Readiness Support

Support pre‑launch compliance checks based on DOH, PhilHealth, and LGU requirements.

• Document findings, gaps, and action items; track completion with assigned owners.
• Ensure all required approvals and documents are complete prior to launch.
• Flag potential compliance risks or delays early for manager action.

E. Stakeholder Coordination & Communication

Coordinate with internal teams (Operations, Facilities, Finance, Clinical, Procurement) for inputs, documents, and timelines.

• Assist in coordinating with external parties such as DOH offices, CHDs, LGUs, and landlords as instructed.
• Prepare summaries, trackers, and updates for manager review and escalation.

F. Tools, Documentation & Process Support

Maintain standardized:

• Site assessment templates
• Feasibility input files
• Regulatory trackers and checklists

Support updates to SOPs and templates based on regulatory or process changes.

Ensure documents are version‑controlled, complete, and audit‑ready.

Expected Results

Expansion Support Metrics

• Site analysis and feasibility inputs completed within agreed timelines
• Complete and well‑organized documentation supporting site and lease decisions
• Accurate, up‑to‑date tracking of site and regulatory status

Regulatory & Compliance Metrics

• 100% of assigned submissions filed on time and accurately
• Timely follow‑ups and escalation of inspection findings or agency queries
• No post‑launch compliance gaps attributable to documentation or tracking errors

Qualifications

Education & Experience

• Bachelor’s degree in Business, Economics, Healthcare, Real Estate, or a related field
• 2–5 years of relevant experience in any of the following:
• Healthcare regulatory support
• Site selection or real estate support
• Operations, project coordination, or compliance roles
• Exposure to DOH, PhilHealth, or healthcare facility licensing processes is an advantage

Knowledge, Skills & Attributes

• Strong attention to detail and documentation accuracy
• Ability to manage trackers, deadlines, and multiple parallel tasks
• Basic analytical skills; comfortable working with data inputs and templates
• Clear written and verbal communication skills
• Comfortable working in a supporting, execution‑focused role
• Willingness to learn regulatory and expansion processes

You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.

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