Site Operations Coordinator - Office & People Ops (Philippines)

Neostella; Compostela; On-site; PHP 240,000 - 420,000; Full time

Job summary

Neostellais seeking a Site Operations Coordinator for our Cebu City site. You’ll oversee daily office functions, coordinate supplies and facilities, and partner with HR and leadership to support onboarding and employee experiences.

In this role you will manage vendor relationships, assist with payroll inputs, and help ensure compliance with local regulations, contributing to a well-organized, productive workplace.

Qualifications

• 3+ years of experience in site coordination, office administration, people operations, HR support, or similar roles.
• Experience coordinating office operations, vendors, supplies, invoices, onboarding logistics, and internal support processes.
• English proficiency required; B2/C1 level preferred.

Responsibilities

• Site Operations & Administration: manage daily office operations, supplies, facilities, vendors, and records.
• People & Employee Experience: support onboarding, engagement initiatives, and internal communications.
• Vendor, Finance & Payroll Coordination: assist with invoices, expenses, and payroll inputs; coordinate with Finance and People teams.
• Local Compliance Administrative Support: assist with local labor, tax, and regulatory documentation and audits.
• Recruiting & Cross-Functional Support: assist recruiting coordination and site events.

Skills

Organizational skills

Time management

Prioritization

Communication

Proactive problem solving

Attention to detail

Tools

Microsoft Office

Google Workspace

Collaboration tools

Job description

Neostellais seeking a Site Operations Coordinator for our Cebu City site. You’ll oversee daily office functions, coordinate supplies and facilities, and partner with HR and leadership to support onboarding and employee experiences.

In this role you will manage vendor relationships, assist with payroll inputs, and help ensure compliance with local regulations, contributing to a well-organized, productive workplace.