Shipping Assistant (Sea Freight)

Axia Link Global Services Inc.; Mandaue; On-site; PHP 223,000 - 357,000; Full time

Benefits offered by this job

Health insurance

Free parking

Work from home

Promotion opportunities

On-site parking

Job summary

Axia Link Global Services Inc. seeks an Export Documentation Specialist to support export activities, prepare and audit commercial documents for vessel shipments, and manage recordkeeping to ensure timely payments.

Responsibilities include processing invoices, coordinating with trading desks, freight forwarders, brokers and customers, monitoring receivables, ensuring compliance with export laws, and maintaining accurate documentation for each country destination.

Qualifications

• Bachelor's Degree in Customs Administration, Logistics, or related field.
• 6 months experience in documentation is a plus.
• Familiarity with LCL/FCL shipments and various logistics types.
• MS Office proficiency (Excel, PowerPoint, Word).
• Familiarity with logistics software is a plus.

Responsibilities

• Prepare and audit export documentation for vessel shipments and settlements.
• Process commercial invoices by validating data integrity and accuracy.
• Communicate with trading desks, freight forwarders, brokers, vendors, and customers.
• Monitor accounts payable/receivable to ensure timely vessel payments.
• Create and present export documentation for country-specific destinations.

Skills

MS Office Suite

Organization

Communication

Problem solving

Detail oriented

Education

Bachelor's degree in Customs Administration/Logistics

Tools

MS Office Suite

Logistics software

Job description

Job Summary:

An export documentation specialist is responsible for supporting export activities, oversees preparation of commercial documents in accordance with export, and handles recordkeeping requirements to support timely payment of product.

Job Details:

• Prepare and audit export documentation for vessel shipments and settlements.

• Process commercial invoice documents by validating data integrity and accuracy.

• Communicate with appropriate internal/external customers, including trading desks, loading facilities, freight forwarders, brokers, vendors, and customers.

• Monitor accounts payable and accounts receivable to ensure vessel transaction payments are made and collected timely.

• Create, assemble, and present applicable export documentation to ensure transaction required per country specific destination in accordance with export laws and regulations.

• Submit timely document instructions to freight forwarders, independent surveyors and other third party industry providers.

• Verify sanctioned party screenings prior to release of export documents.

• Support cross-functional departments involved in international business transactions.

• Ensure compliance with export laws and regulations.

• Continue education and ongoing review of industry requirements.

• Apply and settle contract applications.

• Create loading instructions for loading elevators.

Job Qualifications:

• Bachelor's Degree in Customs Administration, Logistics, or related field.

• With six (6) months experience in documentation to any industry or shipping/logistics is a plus.

• Familiarity with LCL and FCL container shipments, as well as FTL and LTL logistics.

• Computer savvy with excellent knowledge in MS Office Suite (Excel, PowerPoint, Word)

• Familiarity with logistics software and systems or industry-related software is a plus.

• Excellent organizational and communication skills.

• Strong problem-solving skills and the ability to think critically under pressure.

• Detail-oriented with excellent organizational skills and the ability to manage multiple tasks.

• Attention to detail.

Work Schedule:

• Monday to Friday (Fixed Weekends off)

Work Shift:

• 8:0 AM to 5:00 PM

Location:

Oakridge Business Park A.S Fortuna Street, Banilad, Mandaue City

Why join us?

• Labor Compliant

• Two days off/rest days per week

• Work-Life Balance

• HMO/Health Insurance

• 12 days paid sick leave per year and can be converted to cash

• 12 days paid vacation leave per year and can be converted to cash

• Annual Employee of the Year Award

• Offers Full-time employment and career growth

• Stable Job

• Holiday and Night Differential Premium Pay Rates

• Cash gift every Christmas

• Employee welfare activities: Summer Outing, Christmas Party, Valentine, Halloween etc.

• Comfortable and friendly working environment

Benefits:

• Additional leave

• Company Christmas gift

• Free parking

• Health insurance

• On-site parking

• Opportunities for promotion

• Promotion to permanent employee

• Work from home