Service Admin

Beatitude Auto Industrial Corp; Quezon City; On-site; PHP 279,000 - 469,000; Full time

Job summary

Beatitude Auto Industrial Corp in Quezon City seeks an organized Administrative/Billing Clerk to support the service department. You will monitor operations, review documents for accuracy, maintain records, handle invoicing, and process financial requests to meet department needs.

Key tasks include generating daily monitoring reports, securing documents, tracking supplies, coordinating with other departments to ensure compliance, and printing and filing service invoices for Jetour, Chery and

Qualifications

• Bachelor’s degree required.
• 1 year of experience in administrative or billing roles.
• Familiarity with invoicing systems and financial documentation.

Responsibilities

• Monitoring and reporting of administrative operations in the service department.
• Reviewing documents for accuracy and completeness.
• Maintaining secure and organized records.
• Monitoring quantity of supplies in the assigned department.
• Handling requests for financial assistance or department needs.
• Generating reports and documentation for analysis and compliance.

Skills

Attention to detail

MS Office

Financial transactions

Education

Bachelor’s degree

Tools

Invoicing systems

Job description

PRIMARY RESPONSIBILITIES:

Responsible for ensuring efficient administrative operations within the service department. This role involves monitoring and reporting, document review, record-keeping, invoicing, and overseeing financial requests to support departmental needs.

MAJOR RESPONSIBILITIES:

• Creating and sending daily monitoring reports.
• Reviewing documents for accuracy and completeness.
• Responsible for keeping important documents secure and organized.
• Monitoring the quantity of supplies in the assigned department.
• Handling requests for financial assistance or department needs.
• Generating reports and documentation for analysis and compliance purposes.
• Maintaining accurate records of service transactions and financial data.
• Coordinating with relevant departments to ensure smooth workflow and compliance with company policies.
• Invoicing/Printing of Service Invoices - Jetour/Chery/Foton (One System):
  • Customer charge
  • Free PMS
  • Warranty
• Filing of Service invoices of all brands.
• Warranty Discussion and Releasing of Warranty Booklet (Every released – sales)
• Encoding daily releases for monitoring of releases.
• Monitoring PMS record of client.
• Reminding and Scheduling of clients for Service Appointment.

*Performs other tasks/duties assigned by the Immediate Head

EDUCATION

• Bachelor’s degree

EXPERIENCE

• Minimum of 1 years of experience in administrative or billing roles.
• Experience in service management or customer support is an advantage.
• Familiarity with invoicing systems and financial documentation.

KNOWLEDGE

• Understanding of financial and invoicing procedures.
• Knowledge of industry-specific service management processes.
• Familiarity with relevant software and tools for reporting and documentation

SKILLS

• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Prior experience in handling financial transactions and record-keeping.

WORK ASSIGNMENT:

BAIC/JETOUR GAIA NORTH EDSA: 933 Epifanio de los Santos Ave, Philam, Quezon City, Metro Manila.

Work schedule: Monday to Saturday, 8:30 am to 5:30 pm