Dayshift Office Administrator Sales and Operations

Neksjob Philippines; Rizal; On-site; PHP 279,000 - 390,600; Full time

Job summary

A recruitment agency in Nueva Ecija, Philippines is seeking a driven backend operations assistant. The successful candidate will handle invoicing, payroll, and client interactions, while generating sales leads through outbound calls. Strong English communication skills and proficiency in Xero are essential. The role demands a tech-savvy individual who can manage multiple tasks effectively.

Qualifications

• Strong communication skills in English needed.
• Experience with Xero for payroll and invoicing is essential.
• Previous customer service role preferred.
• Familiarity with sales processes including cold calling.
• Must be tech-savvy with software and office tools.

Responsibilities

• Manage payroll, invoicing, and transaction reconciliation in Xero.
• Provide exceptional customer service to clients and staff.
• Maintain accurate records and manage onboarding via CRM.
• Conduct outbound calls to generate sales leads.
• Assist in administrative tasks for day-to-day operations.

Skills

Strong written and verbal communication skills in English

Proficient in Xero

Previous customer service experience

Experience in sales

Tech-savvy

Highly organized

Tools

CRM software

Microsoft Office

Google Workspace

Job description

The company is a recruitment and staffing agency that sources temporary and permanent labour primarily within the warehousing and hospitality sectors. We pride ourselves on providing reliable, skilled, and motivated staff to support our clients' operational needs.

We are currently seeking a highly organized and driven individual to assist with backend operations and support our sales activities.

Role Overview

The successful candidate will be responsible for administrative and operational tasks, including invoicing, payroll processing, client interaction, and generating new business opportunities through outbound sales. This role requires someone who is confident, proactive, and able to work independently.

Key Responsibilities

• Manage backend operations including payroll, invoicing, and reconciliation of transactions in Xero.
• Provide excellent customer service to both clients and staff.
• Use CRM and staffing software to maintain accurate records and manage onboarding processes.
• Conduct outbound calls to potential clients to generate sales leads and support business growth.
• Assist with general administrative duties to ensure smooth day-to-day operations.

Required Skills & Experience

• Strong written and verbal communication skills in English.
• Proficient in Xero with experience in accounting or bookkeeping tasks (invoicing, payroll, reconciliation).
• Previous customer service experience.
• Experience in sales, including cold calling or lead generation.
• Tech-savvy and confident using systems such as CRM, scheduling/staffing platforms, and Microsoft Office/Google Workspace.
• Highly organized, detail-oriented, and able to manage multiple tasks efficiently.
• Positive attitude, energetic, self-motivated, and eager to contribute to company growth.