Senior RFP Strategist & Proposal Lead

Clarvida; Manila; On-site; PHP 1,100,000 - 1,350,000; Full time

Job summary

Clarvida is seeking a Senior RFP Specialist based in Manila to lead end-to-end proposal development, from intake and planning through submission readiness. You will coordinate with Content & Knowledge Analysts and SMEs, ensuring compliant, high-quality responses aligned with Clarvida’s voice and win themes.

You will manage timelines, track dependencies, and drive thorough reviews to deliver on time while maintaining version control and a robust audit trail.

Qualifications

• Bachelor’s degree in business, communications, English, or related field; equivalent relevant experience may be considered.
• At least five years of experience in proposal development, RFP response management, or related discipline.
• Demonstrated experience managing complex, deadline-driven proposals with multiple contributors and approval levels.
• Strong writing, editing, proofreading, document organization, and requirements-analysis skills.
• Advanced proficiency in Microsoft Word and working proficiency in Excel, PowerPoint, SharePoint, Teams, and collaborative document workflows, including long-form documents and multi-review cycles.
• Ability to work independently with U.S.-based stakeholders across time zones and maintain overlap with U.S. business hours.

Responsibilities

• Receive approved RFP intake from Business Development and confirm scope, deadlines, submission requirements, and responsible stakeholders.
• Review solicitation documents and amendments to identify mandatory requirements, evaluation criteria, risks, dependencies, and areas needing clarification.
• Create and maintain a detailed compliance matrix mapping every requirement to the relevant proposal section, owner, source, and completion status.
• Develop the proposal workplan, internal calendar, review milestones, and deliverables needed to meet the submission deadline.
• Identify required SMEs and assign clear information requests with due dates and response expectations.
• Partner with Content & Knowledge Analyst to obtain approved content, research, and narrative.
• Coordinate with SMEs and program leaders to collect program details, outcomes data, and content approvals.
• Monitor deliverables, follow up on overdue inputs, resolve gaps, and address risks promptly.
• Consolidate inputs into a single proposal and draft/refine narrative to align with solicitation and Clarvida’s voice.
• Maintain version control and an audit trail of requirements, sources, feedback, decisions, and approvals.
• Conduct structured compliance, formatting, and quality reviews before routing for full review.
• Verify all requirements, attachments, forms, limits, and formatting standards are satisfied.
• Check for clarity, consistency, accuracy, and evaluator usability across sections.
• Determine readiness for SME review and coordinate rework if needed.
• Route the completed response for SME sign-off and Leadership review, and confirm submission readiness.
• Coordinate final files, approvals, and submission instructions with Business Development; ensure submission evidence is retained.
• Support post-submission clarifications, interviews, and revisions in coordination with Business Development.

Skills

Proposal planning

Compliance management

Business writing

Stakeholder coordination

Requirements analysis

Attention to detail

Time management

Education

Bachelor’s degree in business/comms/English

Equivalent relevant experience

Tools

Microsoft Word

Excel

PowerPoint

SharePoint

Teams

Monday.com

Smartsheet

Job description

Clarvida is seeking a Senior RFP Specialist based in Manila to lead end-to-end proposal development, from intake and planning through submission readiness. You will coordinate with Content & Knowledge Analysts and SMEs, ensuring compliant, high-quality responses aligned with Clarvida’s voice and win themes.

You will manage timelines, track dependencies, and drive thorough reviews to deliver on time while maintaining version control and a robust audit trail.