Senior Recruitment Ops & Exec Support (Remote)

Who in the Zoo; Manila; On-site; PHP 1,200,000 - 1,800,000; Full time

Job summary

Who in the Zoo is seeking a Senior Executive Assistant & Recruitment Operations Manager based in the Philippines, with remote work options. You will support the Founder and senior management across Australia and the Philippines, handling recruitment operations, finance, systems, AI and executive support.

You will be responsible for diary and travel management, AP/AR, invoicing, SOPs, AI workflow automation, onboarding and HR admin, plus management reporting, while maintaining excellent English

Qualifications

• Recruitment operations experience
• AP/AR and invoicing experience
• Strong diary and travel management skills
• Experience creating SOPs and improving processes
• Current hands-on use of Claude, ChatGPT or similar AI tools
• Experience using AI automation or agentic workflows
• Excellent written and spoken English
• Experience supporting senior managers or business owners

Responsibilities

• Support recruitment operations and JobAdder workflows
• Provide executive support across the founder and management team
• Manage diary and travel for senior staff
• Handle AP, AR, invoices and payments
• Oversee weekly cashflow administration
• Perform debtor follow-up
• Create SOPs and drive process improvement
• Develop AI workflow automation
• Oversee staff onboarding and HR administration
• Prepare management reports
• Support a growing team across Australia and the Philippines

Skills

Recruitment operations

Accounts payable/receivable

Diary management

Travel management

SOPs & process improvement

AI tools (Claude/ChatGPT)

AI workflow automation

English communication

Senior management support

Tools

JobAdder

Xero

Job description

Who in the Zoo is seeking a Senior Executive Assistant & Recruitment Operations Manager based in the Philippines, with remote work options. You will support the Founder and senior management across Australia and the Philippines, handling recruitment operations, finance, systems, AI and executive support.

You will be responsible for diary and travel management, AP/AR, invoicing, SOPs, AI workflow automation, onboarding and HR admin, plus management reporting, while maintaining excellent English