Senior Real Estate Admin & Ops Lead (CRM, Research)

Hammerjack Pty Ltd; Philippines; On-site; PHP 420,000 - 640,000; Full time

Job summary

Hammerjack Pty Ltd in the Philippines seeks a Senior Real Estate Administrative & Operations Coordinator to support day-to-day operations of a real estate brokerage and advisory team. The role focuses on sales support, lead follow-up, CRM management (Copper.com), marketing, research, and general real estate operations.

The candidate should be highly organized, proactive, and able to independently manage tasks, follow-ups, and deadlines.

Qualifications

• Prior experience in real estate operations is required.
• Experience with DoorLoop is strongly preferred.
• CRM experience is required; Copper.com is preferred.
• Property management experience is required.
• Strong proficiency with Google Drive, Sheets, Docs, and other Workspace tools.
• Excellent organizational skills with ability to manage to-do lists, follow-ups, and deadlines.
• Strong research and problem-solving skills; ability to use online resources and AI tools.

Responsibilities

• Provide sales support and assist with leads, prospects, clients, and transactions.
• Follow up with leads and prospective clients professionally; track activity and next steps.
• Manage brokerage administrative workflows and coordinate new client intake.
• Assist agents with research, documentation, scheduling, and operational needs.
• Coordinate with clients, brokers, vendors, and stakeholders.
• Maintain Copper.com CRM and identify workflow improvements.
• Support property management tasks using DoorLoop; coordinate with vendors.
• Assist marketing campaigns and maintain listing files.
• Research property information using MLS, Zillow, LoopNet, and similar platforms.

Skills

Real estate ops

CRM management

Lead follow-up

Google Workspace

Research skills

Multitasking

Communication

Tools

DoorLoop

Copper CRM

MLS

Zillow

LoopNet

Google Drive

Google Sheets

Google Docs

Job description

Hammerjack Pty Ltd in the Philippines seeks a Senior Real Estate Administrative & Operations Coordinator to support day-to-day operations of a real estate brokerage and advisory team. The role focuses on sales support, lead follow-up, CRM management (Copper.com), marketing, research, and general real estate operations.

The candidate should be highly organized, proactive, and able to independently manage tasks, follow-ups, and deadlines.