Executive Admin & Solar Projects Coordinator

Hammerjack Pty Ltd; Batangas City; On-site; PHP 300,000 - 600,000; Full time

Job summary

Hammerjack Pty Ltd in Batangas City, Philippines is seeking an experienced Executive Assistant to provide high-level administrative and operational support to the CEO and leadership team. The role includes calendar management, travel, correspondence, reporting, and coordination with customers, vendors, and engineers.

A college degree in electrical engineering and PM experience are preferred, with strong IT and CRM skills.

Qualifications

• College degree in Electrical Engineering and PM experience.
• Proven experience as EA/Administrative/Office Manager/PA.
• Clear and professional communication with executives, employees, customers, vendors, and contractors.
• Proficiency with Microsoft Office or Google Workspace.
• Ability to learn company-specific software, CRM, project management, and accounting systems.
• Experience in solar, electrical, construction, or renewable energy; licensed electrical engineer preferred.

Responsibilities

• Manage and maintain the executive's calendar, appointments, meetings, and commitments.
• Schedule and coordinate internal and external meetings, including customer, vendor, contractor, and management meetings.
• Prepare meeting agendas, notes, presentations, reports, and other executive documents.
• Monitor emails, messages, and correspondence and prioritize items requiring executive attention.
• Draft, proofread, and organize professional correspondence, letters, proposals, and company communications.
• Maintain organized digital and physical files and records.
• Coordinate travel arrangements, accommodations, transportation, and itineraries when necessary.
• Prepare reminders and follow-ups to ensure important deadlines and commitments are met.
• Assist the executive with personal or business-related administrative tasks as appropriate.

Skills

Executive support

Communication

Office suite

CRM knowledge

Project management

Accounting software

Renewables experience

Education

Electrical engineering degree

Tools

MS Office

Google Workspace

CRM systems

Project management tools

Accounting software

Job description

Hammerjack Pty Ltd in Batangas City, Philippines is seeking an experienced Executive Assistant to provide high-level administrative and operational support to the CEO and leadership team. The role includes calendar management, travel, correspondence, reporting, and coordination with customers, vendors, and engineers.

A college degree in electrical engineering and PM experience are preferred, with strong IT and CRM skills.