Senior Real Estate Ops & Admin Lead (Part-Time)

Hammerjack Pty Ltd; Philippines; On-site; PHP 223,000 - 335,000; Part time

Job summary

Hammerjack Pty Ltd is seeking a Senior Real Estate Administrative & Operations Coordinator to support day-to-day operations of a real estate brokerage and advisory team. The role focuses on sales support, lead follow-up, CRM management, marketing, research, and general real estate operations.

The successful candidate will be highly organized, proactive, and able to independently manage tasks, follow-ups, and deadlines using spreadsheets, notes, and Google Docs. Proven initiative is essential.

Qualifications

• Experience in real estate operations or brokerage support.
• DoorLoop experience strongly preferred.
• CRM experience required; Copper preferred.
• Proficiency with Google Workspace (Drive, Sheets, Docs).
• Excellent organizational skills with ability to track follow-ups and deadlines.

Responsibilities

• Provide brokerage, sales and lead support; manage client intake.
• Follow up with leads and prospects; track next steps and items.
• Maintain and optimize CRM, ensure data accuracy and organization.
• Support research, documentation, scheduling and other operational tasks.
• Coordinate with clients, brokers, vendors and stakeholders.
• Assist marketing efforts and listing files as needed.
• Support property management tasks and vendor coordination.

Skills

Organizational skills

Proactive

Communication skills

Research skills

Multitasking

Time management

Tools

Copper CRM

DoorLoop

Google Drive

Google Sheets

Google Docs

Job description

Hammerjack Pty Ltd is seeking a Senior Real Estate Administrative & Operations Coordinator to support day-to-day operations of a real estate brokerage and advisory team. The role focuses on sales support, lead follow-up, CRM management, marketing, research, and general real estate operations.

The successful candidate will be highly organized, proactive, and able to independently manage tasks, follow-ups, and deadlines using spreadsheets, notes, and Google Docs. Proven initiative is essential.