Office Operations Lead (Reception & Admin)

SAFESTEP PHILIPPINES OPC; Mandaluyong; On-site; PHP 400,000 - 600,000; Full time

Job summary

SAFESTEP PHILIPPINES OPC in Metro Manila is seeking an experienced Office Administrator/Office Manager to support daily operations and supervise administrative staff. You will greet visitors, manage calendars, coordinate meetings, handle correspondence, and oversee filing systems, budgets, and vendor relations.

The role requires 2+ years in office administration and proficiency in MS Office or Google Workspace.

Qualifications

• 2+ years in office administration or supervisory roles.
• Bachelor's degree preferred in business administration or related field.
• Strong proficiency in MS Office or Google Workspace and basic financial tools.

Responsibilities

• Greet and welcome visitors, announce arrivals, and guide guests to the right person or meeting room.
• Answer, screen, and route incoming calls on a multi-line system, and respond to inquiries via email or in person.
• Receive, sort, and distribute mail and packages.
• Monitor visitor logs, issue badges, and enforce safety protocols.
• Update calendars, book meeting rooms, and organize catering or equipment for onsite meetings.
• Organize meetings, manage executive calendars, handle correspondence, and oversee filing systems.
• Order office supplies, maintain equipment, and coordinate with building maintenance or vendors.
• Monitor office budgets, process invoices, track expenses, and assist with basic bookkeeping.
• Oversee administrative support staff and aid in onboarding.
• Maintain company safety and administrative procedures while liaising between departments.

Skills

Time management

Problem solving

Organizational skills

Verbal communication

Education

Bachelor's degree in Business Administration

Tools

MS Office

Google Workspace

Basic financial tools

Job description

SAFESTEP PHILIPPINES OPC in Metro Manila is seeking an experienced Office Administrator/Office Manager to support daily operations and supervise administrative staff. You will greet visitors, manage calendars, coordinate meetings, handle correspondence, and oversee filing systems, budgets, and vendor relations.

The role requires 2+ years in office administration and proficiency in MS Office or Google Workspace.