Executive Admin & Office Facilities Supervisor

MSC Mediterranean Shipping Company; Makati; On-site; PHP 469,000 - 714,000; Full time

Job summary

MSC Mediterranean Shipping Company seeks an Office Administration & Executive Support Supervisor in Manila. This role ensures efficient office operations, facilities safety, reception excellence, and robust executive support to the Managing Director.

The role covers facilities management, visitor experience, travel arrangements, and event coordination, with oversight of drivers and vendor relationships. Strong English and MS Office skills are essential for success.

Qualifications

• Bachelor’s degree in a related field is required.
• 3–5 years in office administration, facilities management, or executive support, with supervisory exposure.
• Experience in facilities, reception, vendor, and office services management across multiple projects.
• Proven ability in executive support: meeting coordination, reporting, presentations, and document management.

Responsibilities

• Oversee daily facilities upkeep and office presentation to ensure a professional workplace.
• Lead reception, visitor management, conference room setup, and hospitality services.
• Provide executive support including meeting packs, reports, and action tracking.
• Coordinate travel, hotel, and meeting logistics for staff and visitors.
• Manage drivers and transportation needs, including timetables and cost control.
• Support office events and visits, ensuring timely communications and smooth operations.

Skills

Facilities Management

Reception Management

Executive Support

Vendor Management

Travel Arrangements

Budget Monitoring

Microsoft Office

English Communication

Education

Bachelor's degree in Business Administration, Management, Human Resources Management, or a related field

Tools

Microsoft Office Suite

Excel

PowerPoint

Word

Outlook

Event/Facility Management Tools

Job description

MSC Mediterranean Shipping Company seeks an Office Administration & Executive Support Supervisor in Manila. This role ensures efficient office operations, facilities safety, reception excellence, and robust executive support to the Managing Director.

The role covers facilities management, visitor experience, travel arrangements, and event coordination, with oversight of drivers and vendor relationships. Strong English and MS Office skills are essential for success.