Senior Invoicing Specialist — Global Billing & Payments

Smartly; Philippines; On-site; PHP 450,000 - 750,000; Full time

Job summary

Smartly is seeking a Senior Invoicing Specialist to join its Global Finance team in Manila. You will ensure accurate, timely invoicing and collaborate with Finance, Customer Success, and Sales to support a growing global business.

You will master the in-house billing system, review and process invoices, and resolve discrepancies while contributing to month-end close and audit readiness. Strong Excel/Sheets skills and ERP familiarity are essential.

Qualifications

• Experience in invoicing, billing, accounts receivable, or related finance operations.
• Strong attention to detail and commitment to delivering accurate work.
• Experience with financial systems, ERP platforms, or billing tools.
• Ability to investigate issues, identify root causes, and resolve discrepancies effectively.
• Experience in SaaS is advantageous.
• Excellent communication skills and confidence working with cross-functional stakeholders.
• Proficiency in Microsoft Excel or Google Sheets for data review and analysis.

Responsibilities

• Master our in house billing system.
• Prepare, review, and process customer invoices accurately and on time.
• Validate billing data and supporting documentation to ensure invoice accuracy and compliance with internal policies.
• Investigate and resolve invoicing discrepancies, billing inquiries, and payment-related issues.
• Partner with Customer Success, Sales, Revenue Operations, and Finance teams to ensure billing information is complete and accurate.
• Maintain invoicing records and supporting documentation in financial systems.
• Support month-end close activities, reconciliations, and reporting related to invoicing and accounts receivable processes.
• Identify opportunities to improve invoicing workflows, controls, and operational efficiency.
• Assist with audits and compliance requests by providing accurate billing documentation and supporting information.

Skills

Invoicing & billing

Accounts receivable

Cross-functional collaboration

Detail-oriented

Excel / Google Sheets

ERP familiarity

Tools

Netsuite

Salesforce

Job description

Smartly is seeking a Senior Invoicing Specialist to join its Global Finance team in Manila. You will ensure accurate, timely invoicing and collaborate with Finance, Customer Success, and Sales to support a growing global business.

You will master the in-house billing system, review and process invoices, and resolve discrepancies while contributing to month-end close and audit readiness. Strong Excel/Sheets skills and ERP familiarity are essential.