Senior Invoicing & Admin Operations Specialist

Aon plc; Makati, Hinoba-an; On-site; PHP 700,000 - 900,000; Full time

Benefits offered by this job

Global wellbeing days

Smart Working

Job summary

Aon Philippines is seeking a Senior Specialist II to manage invoices, billing workflows and client communications. You will ensure accuracy of certificates, invoices and payments while maintaining organized records and collaborating with internal teams to deliver excellent service.

The role emphasizes strong administrative capabilities, time management and detailed reporting, with opportunities to contribute to client satisfaction and process improvements in a global firm.

Qualifications

• Undergraduate degree or equivalent experience.
• Proficient in MS Word, Excel, and PowerPoint.
• Has working knowledge of office equipment and office management tools.
• Able to communicate clearly, both verbally and in writing.
• Background in administrative activities such as encoding, monitoring and following up of payments.
• Strong organizational skills with problem solving attitude.
• Good attention to detail and time management.
• Able to collaborate effectively with colleagues.

Responsibilities

• Requesting and following up on invoices from insurers by business unit.
• Transmit invoices to clients via email and provide hard copies upon request.
• Review Certificates of Insurance, policies and invoices for completeness and accuracy.
• Maintain organized filing system and monitor payment status and remittances.
• Coordinate payment-related matters with insurers and raise booking requests.
• Provide booking confirmations and support client code creation and changes.
• Respond to inquiries from clients and account management promptly and professionally.
• Prepare and submit reports and presentations within deadlines.
• Collaborate with internal teams to ensure seamless service delivery.

Skills

Excellent communication

Strong time management

Attention to detail

Organizational skills

Team collaboration

Education

Undergraduate degree or equivalent experience

Tools

MS Word

Excel

PowerPoint

Office equipment

Job description

Aon Philippines is seeking a Senior Specialist II to manage invoices, billing workflows and client communications. You will ensure accuracy of certificates, invoices and payments while maintaining organized records and collaborating with internal teams to deliver excellent service.

The role emphasizes strong administrative capabilities, time management and detailed reporting, with opportunities to contribute to client satisfaction and process improvements in a global firm.