Senior Invoicing Specialist

Smartly; Philippines; On-site; PHP 450,000 - 750,000; Full time

Job summary

Smartly is seeking a Senior Invoicing Specialist to join its Global Finance team in Manila. You will ensure accurate, timely invoicing and collaborate with Finance, Customer Success, and Sales to support a growing global business.

You will master the in-house billing system, review and process invoices, and resolve discrepancies while contributing to month-end close and audit readiness. Strong Excel/Sheets skills and ERP familiarity are essential.

Qualifications

• Experience in invoicing, billing, accounts receivable, or related finance operations.
• Strong attention to detail and commitment to delivering accurate work.
• Experience with financial systems, ERP platforms, or billing tools.
• Ability to investigate issues, identify root causes, and resolve discrepancies effectively.
• Experience in SaaS is advantageous.
• Excellent communication skills and confidence working with cross-functional stakeholders.
• Proficiency in Microsoft Excel or Google Sheets for data review and analysis.

Responsibilities

• Master our in house billing system.
• Prepare, review, and process customer invoices accurately and on time.
• Validate billing data and supporting documentation to ensure invoice accuracy and compliance with internal policies.
• Investigate and resolve invoicing discrepancies, billing inquiries, and payment-related issues.
• Partner with Customer Success, Sales, Revenue Operations, and Finance teams to ensure billing information is complete and accurate.
• Maintain invoicing records and supporting documentation in financial systems.
• Support month-end close activities, reconciliations, and reporting related to invoicing and accounts receivable processes.
• Identify opportunities to improve invoicing workflows, controls, and operational efficiency.
• Assist with audits and compliance requests by providing accurate billing documentation and supporting information.

Skills

Invoicing & billing

Accounts receivable

Cross-functional collaboration

Detail-oriented

Excel / Google Sheets

ERP familiarity

Tools

Netsuite

Salesforce

Job description

Senior Invoicing Specialist

Company: Smartly | Job Type: Full Time | Location: Philippines

Job Description – Senior Invoicing Specialist

We are looking for an Invoicing Specialist to join our Global Finance team in Manila.

As a Senior Invoicing Specialist at Smartly, you will play a key role in ensuring the accuracy, timeliness, and efficiency of our invoicing operations. Working closely with Finance, Customer Success, Sales, and other cross-functional teams, you will help maintain high standards in billing processes while supporting a growing global business. Your work will directly contribute to a seamless customer experience and strong financial operations.

What You Will Do

• Master our in house billing system.
• Prepare, review, and process customer invoices accurately and on time
• Validate billing data and supporting documentation to ensure invoice accuracy and compliance with internal policies
• Investigate and resolve invoicing discrepancies, billing inquiries, and payment-related issues
• Partner with Customer Success, Sales, Revenue Operations, and Finance teams to ensure billing information is complete and accurate
• Maintain invoicing records and supporting documentation in financial systems
• Support month-end close activities, reconciliations, and reporting related to invoicing and accounts receivable processes
• Identify opportunities to improve invoicing workflows, controls, and operational efficiency
• Assist with audits and compliance requests by providing accurate billing documentation and supporting information

What We Are Looking For

• Experience working in invoicing, billing, accounts receivable, or a related finance operations role.
• Strong attention to detail and commitment to delivering accurate work
• Experience working with financial systems, ERP platforms, or billing tools
• Ability to investigate issues, identify root causes, and resolve discrepancies effectively
• Experience in Netsuite & Salesforce is considered an advantage.
• Strong organizational skills and the ability to manage multiple priorities and deadlines
• Experience in a SaaS company is considered an advantage.
• Excellent communication skills and confidence working with cross-functional stakeholders.
• Proficiency in Microsoft Excel or Google Sheets for data review and analysis
• A proactive approach to process improvement and operational excellence

About Smartly

Smartly is the AI-powered advertising technology company transforming ad experiences for brands and their consumers. Our comprehensive advertising platform seamlessly integrates the capabilities of media, creative, and intelligence to power more than 800 billion impressions and generate more than 300 billion creatives annually, delivering tangible business outcomes for brands and advertisers.

Smartly is the only company in the industry recognized as a Leader in The Forrester Wave: Creative Advertising Technologies with PwC validating the results it delivers for brands. We manage creative and media for 700+ brands worldwide and $6B in ad spend across the largest media platforms, including Facebook, Google, Instagram, Pinterest, Snap, and TikTok. Our end-to-end technology, unmatched access to media platforms and exceptional customer service help Fortune 500 brands to reach and engage consumers and learn what performs best. Smartly is a multinational and diverse team of 750+ Smartlies from 60+ nationalities, working in 13 countries. Together, we want to create and maintain an inclusive environment where everyone feels respected and heard. Our Diversity, Equity & Inclusion approach is at the heart of it.

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