Senior Executive Operations Partner — Offshore (US Hours)

1840&Co; Makati; Remote; PHP 600,000 - 1,000,000; Full time

Job summary

1840&Co is seeking a senior Executive Assistant / Business Operations Coordinator to support the owner of a U.S.-based professional services business. This full-time offshore role aligns with U.S.

Central Time hours and starts at 20 hrs/week, with potential to grow to 40 hrs. You will manage calendars, emails, client scheduling, prepare documents, track projects and maintain records using Microsoft 365 and CRM tools.

Qualifications

• 5+ years of professional experience in executive support or related field.
• Direct experience supporting a US-based CEO or senior executive.
• Excellent spoken and written English with professional communication.
• Strong calendar, email, and scheduling management skills.
• Discretion and integrity handling confidential information.
• Proactive, independent problem-solver with strong organizational skills.

Responsibilities

• Manage executive's calendar, appointments, meetings, and scheduling.
• Handle email correspondence, follow-ups, and priorities.
• Coordinate client scheduling, communications, and follow-ups.
• Draft and edit professional emails, documents, and presentations.
• Track projects, deadlines, and action items to completion.
• Coordinate with clients, vendors, and stakeholders for the executive.
• Maintain organized records, workflows, and documentation.
• Assist with Microsoft 365, CRM, and other systems as needed.
• Support administrative and operational processes across the business.
• Conduct research and prepare summaries and materials.

Skills

Executive support

English proficiency

Calendar management

Client communication

Discretion

Independent work

Tools

Microsoft 365

CRM software

Job description

1840&Co is seeking a senior Executive Assistant / Business Operations Coordinator to support the owner of a U.S.-based professional services business. This full-time offshore role aligns with U.S.

Central Time hours and starts at 20 hrs/week, with potential to grow to 40 hrs. You will manage calendars, emails, client scheduling, prepare documents, track projects and maintain records using Microsoft 365 and CRM tools.