Remote Senior Executive Operations Coordinator

1840 & Company; Quezon City; Remote; PHP 606,000 - 692,000; Part time

Job summary

1840 & Company, a US-based professional services business, seeks a senior Executive Assistant / Business Operations Coordinator to directly support the owner. This offshore role aligns with US Central Time hours, requiring independent judgment, discretion, and proactive communication.

Initially 20 hours per week with potential to scale to 40, the role covers calendar management, email, scheduling with clients, drafting emails and documents, project tracking, and collaboration across vendors and

Qualifications

• 5+ years of professional experience in executive support, business operations, or related environment.
• Proven experience directly supporting a US-based CEO, founder, executive, business owner, or senior professional.
• Exceptional spoken and written English with a professional communication style.
• Experience communicating with US clients and professionals via phone/video.

Responsibilities

• Manage the executive's calendar, appointments, meetings, and scheduling.
• Email management, follow-ups, and prioritization.
• Coordinate client scheduling, communications, and follow-up activities.
• Draft, edit, and prepare emails, documents, and presentations.
• Track projects, deadlines, and action items to ensure timely completion.
• Coordinate with clients, vendors, and stakeholders on behalf of the executive.
• Maintain organized records and workflows; support Microsoft 365 and CRM usage.
• Support administrative and operational processes across the business.
• Research, gather information, and prepare summaries or materials as needed.
• Anticipate needs and take ownership of tasks from start to finish.

Skills

Executive support

Business operations

Microsoft 365

Outlook

Teams

Word

Excel

PowerPoint

Communication

Organization

Discretion

Problem solving

Time management

Stakeholder management

Education

Bachelor's degree or higher (preferred)

Tools

CRM

Microsoft 365 (Outlook/Teams/Word/Excel/PowerPoint)

Job description

1840 & Company, a US-based professional services business, seeks a senior Executive Assistant / Business Operations Coordinator to directly support the owner. This offshore role aligns with US Central Time hours, requiring independent judgment, discretion, and proactive communication.

Initially 20 hours per week with potential to scale to 40, the role covers calendar management, email, scheduling with clients, drafting emails and documents, project tracking, and collaboration across vendors and