Senior Executive Assistant to Country Leader | Hybrid

Arup; Manila; Hybrid; PHP 900,000 - 1,300,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Arup is seeking a proactive Executive Assistant to provide high-level support to the Country Leader in Manila. You will manage complex diaries, coordinate meetings across time zones, and prepare polished leadership materials and reports.

The role also includes travel coordination, expenses, and confidential communications with a high level of discretion. We value initiative, strong organisation, and the ability to work closely with senior stakeholders in a collaborative, hybrid environment.

Qualifications

• 5+ years’ experience providing high-level Personal Assistant or Executive Assistant support to senior executives.
• Strong proficiency in Microsoft Office (PowerPoint, Excel, Word) and calendar management across time zones.
• Ability to prepare high-quality presentations, reports and leadership materials with attention to detail.
• Discretion, judgement and proactive organisation to support senior leaders.

Responsibilities

• Provide high-level diary, meeting and administrative support to the Country Leader and Manila Leadership Team.
• Plan and coordinate client meetings, leadership forums, town halls and events, including agendas and minutes.
• Prepare and format reports, PowerPoint presentations and leadership materials for business reviews and management forums.
• Support travel, expenses, invoicing and confidential communications with discretion and autonomy.

Skills

Diary management

Executive support

PowerPoint

SharePoint

Reporting

Travel coordination

Stakeholder management

Presentation preparation

Tools

Microsoft Outlook

SharePoint

Excel

Word

PowerPoint

Job description

Arup is seeking a proactive Executive Assistant to provide high-level support to the Country Leader in Manila. You will manage complex diaries, coordinate meetings across time zones, and prepare polished leadership materials and reports.

The role also includes travel coordination, expenses, and confidential communications with a high level of discretion. We value initiative, strong organisation, and the ability to work closely with senior stakeholders in a collaborative, hybrid environment.