Executive Personal Assistant to Country Leader — Hybrid

OVE ARUP AND PARTNERS HONG KONG LIMITED (Philippines Branch); Manila; Hybrid; PHP 600,000 - 1,200,000; Full time

Benefits offered by this job

Profit Share

Hybrid working up to 2 days WFH

Job summary

Arup is seeking an experienced Executive Assistant to provide high-level support to the Country Leader in Manila. The role extends beyond diary management to business support, reporting, and presentation preparation.

You will coordinate meetings, prepare leadership materials, manage SharePoint and documents, and assist leaders with priorities across time zones, travel, expenses, and confidential communications.

Qualifications

• 5+ years’ experience providing high-level Personal Assistant or Executive Assistant support to senior executives.
• Advanced capability in Microsoft Office, particularly PowerPoint, Excel, Word and Outlook, with confidence learning and using business systems, SharePoint and reporting tools.
• Strong ability to produce high-quality presentations, reports and business materials, with excellent attention to detail, accuracy and professional formatting.
• Highly organised, proactive and adaptable, with the ability to anticipate leader needs, manage competing priorities, coordinate meetings and events, and remain effective during busy periods or change.
• Excellent communication, stakeholder engagement, discretion and judgement, with the ability to work confidently with senior stakeholders and provide trusted support beyond traditional PA responsibilities.

Responsibilities

• Provide high-level diary, meeting and administrative support to the Country Leader, including scheduling, meeting preparation, document production, presentation support and managing competing priorities across multiple time zones.
• Plan, coordinate and support client meetings, leadership forums, town halls and business events, including agendas, minutes, attendee preparation, follow-up actions and venue or meeting arrangement research.
• Prepare, consolidate and format reports, data, PowerPoint presentations and leadership materials for business reviews, town halls and other management forums.
• Support business coordination and operational activities, including SharePoint and document management, use of business systems and assisting leaders with actions, requests and priorities.
• Support travel, accommodation, expenses, invoicing and confidential communications with discretion, integrity and a high level of autonomy.

Skills

Executive support

Diary management

Stakeholder engagement

Communication

Discretion & judgement

Tools

SharePoint

PowerPoint

Excel

Word

Outlook

Job description

Arup is seeking an experienced Executive Assistant to provide high-level support to the Country Leader in Manila. The role extends beyond diary management to business support, reporting, and presentation preparation.

You will coordinate meetings, prepare leadership materials, manage SharePoint and documents, and assist leaders with priorities across time zones, travel, expenses, and confidential communications.