Senior Executive Assistant | Strategic Admin Partner

Aon plc; Hinoba-an; On-site; PHP 380,000 - 560,000; Full time

Job summary

Aon plc is seeking a Senior Executive Assistant in the Philippines (Hinoba-an) to provide high-level administrative support to Senior Business Leaders across locations and Solution Lines. You will also back Operations Manager and Team Managers with daily activities and key initiatives.

Key duties include managing emails and diaries, coordinating meetings and travel, preparing documents in line with Aon brand, and driving efficient workflows across teams.

Qualifications

• Excellent organizational and workload management capabilities.
• Ability to work independently and take ownership.
• Proficiency in Microsoft Office Suite and project management tools.
• Experience in high-level, complex administration at a senior level.
• Strong track record of managing complex projects end-to-end.
• Demonstrated drive for impact and innovation within teams or business.
• Extensive experience as an Executive Assistant or equivalent.
• Fluent English with strong written and verbal communication.

Responsibilities

• Be the first line of contact for EA support matters.
• Coordinate onboarding and training for team.
• Coordinate knowledge hubs and visits in the Philippines.
• Oversee and manage key projects from inception to completion.
• Act as liaison with clients, third parties, peers and direct reports.
• Proactively manage email and calendar, including meetings and travel.
• Prepare and coordinate meetings, catering, equipment and logistics.
• Draft communications, produce documents, and perform light business analysis.
• Attend senior meetings to coordinate agendas and take notes.
• Handle ad hoc admin tasks to ensure smooth workflow.

Skills

Organizational skills

Independent work

MS Office proficiency

Senior admin experience

Project management

Impact and innovation

Executive Assistant experience

Fluent English

Communication skills

Job description

Aon plc is seeking a Senior Executive Assistant in the Philippines (Hinoba-an) to provide high-level administrative support to Senior Business Leaders across locations and Solution Lines. You will also back Operations Manager and Team Managers with daily activities and key initiatives.

Key duties include managing emails and diaries, coordinating meetings and travel, preparing documents in line with Aon brand, and driving efficient workflows across teams.