Senior Executive Assistant

Aon Insurance and Reinsurance Brokers Philippines, Inc; Philippines; On-site; PHP 670,000 - 1,004,000; Full time

Job summary

Aon Philippines is seeking a Senior Executive Assistant to provide comprehensive administrative support to Senior Business Leaders across locations. You will support Operations Manager and Team Managers in daily activities and coordinate various initiatives.

The role requires exceptional organization, independence, and mastery of Microsoft Office. You will manage emails, calendars, meetings, travel, expenses, and prepare documents in line with Aon branding while coordinating projects and

Qualifications

• Exceptional organizational and workload management skills.
• Ability to work independently and take ownership.
• Proficiency in Microsoft Office Suite and project management tools.
• Experience of high-level, complex administration at a senior level.
• Demonstrated ability to manage complex projects from planning to delivery.
• Proven drive for impact and innovation in a team or business.
• Broad experience in an Executive Assistant or similar role with efficiency in complex assignments.
• Fluent English; strong written and verbal communication with all seniority levels.

Responsibilities

• Act as primary contact for EA support matters.
• Onboarding coordination and training coordination.
• Overseeing and coordination of key projects from inception to completion.
• Proactively managing email and diary; coordinating meetings, catering and logistics.
• Planning and coordinating travel and submitting expenses.
• Producing documents in line with Aon branding; basic business analysis where needed.
• Drafting emails and communications; attending senior meetings to take notes.
• Ad hoc admin duties to ensure smooth workflow.

Skills

Microsoft Office

Email management

Calendar management

Executive support

Project coordination

Stakeholder communication

Fluent English

Tools

Microsoft Project

Job description

Job Title: Senior Executive Assistant

Aon is in the business of better decisions.

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

What the day will look like

As Senior EA, you'll be responsible for administrative support to Senior Business Leaders across locations and Solution Lines. You will also support Operations Manager and Team Managers in daily team activities, team development, improvements introduction and more.

Key responsibilities will include:

A. Team Support:

• First line of contact for EA support related matters
• Onboarding coordination
• Training coordination
• Knowledge Hubs coordination
• Aon Philippines visits coordination
• Building expertise - knowledge share
• Overseeing and coordination of key projects from inception to completion, ensuring they are delivered on time, within scope, and according to quality standards

B. Executive Assistant Support for Senior Leaders:

• Acting as a point of contact/liaison with clients, third parties, peers and direct reports,
• Proactively managing email and diary,
• Preparing and coordinating internal/external meetings including all catering, equipment and logistical requirements,
• Planning and coordinating travels
• Submitting company`s expenses
• Producing documents as requested, in line with Aon brand, including typing, formatting, proof reading, printing and binding as needed, including some business analysis activities
• Drafting emails and communications as requested,
• Attending senior level meetings to coordinate agenda, materials, and take notes
• Any ad hoc admin duties, requests and initiatives to ensure the proper workflow

Skills and experience that will lead to success:

• Exceptional organizational and workload management skills, focus on strategic priorities
• Ability to work independently and taking ownership
• Proficiency in Microsoft Office Suite and other relevant project management tools
• Relevant experience of high level, complex administration work at a senior level
• Demonstrated ability to manage complex projects, including planning, execution, and delivery
• Demonstrated drive for impact and innovation, either for team or business
• Proven broad experience in an Executive Assistant or similar position with significant efficiency in complex assignments
• Fluent English
• Strong communication and interpersonal skills - both written and verbal and with all levels of seniority

How this opportunity is different

As an Aon colleague, you will never be limited by your job title. Instead, you will learn and grow alongside some of the most talented people in the business, who genuinely want you to be the best version of yourself.

We honestly believe that our culture is different, with authentic and inquisitive individuals who each bring something unique to our team. Be you, be unique with us!

How we support our colleagues

In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

We provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law. Please contact us to request an accommodation on••••@Aon.com

Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.