Senior Executive Assistant

AON PLC; Makati; On-site; PHP 600,000 - 900,000; Full time

Job summary

Aon Philippines is seeking a Senior Executive Assistant to provide high-level administrative support to Senior Business Leaders across locations and Solution Lines. You will coordinate calendars, meetings, travel, and expenses, and prepare documents in line with Aon brand, delivering quality on time.

This role requires exceptional organization, independent work, fluent English, and strong communication across levels.

Qualifications

• Exceptional organizational and workload management skills.
• Fluent English with strong written and verbal communication.
• Ability to work independently and own tasks.
• Experience in high-level, complex administration.
• Proficiency in MS Office and project management tools.
• Experience as an Executive Assistant or similar role.

Responsibilities

• First line of contact for EA support matters.
• Onboarding coordination, training, knowledge hubs, and visits coordination.
• Support Senior Leaders with email, diary, meetings, travel, expenses.
• Prepare documents, draft communications, proofreading, and meeting notes.
• Coordinate agenda, materials, and notes for senior meetings.

Skills

Fluent English

Communication skills

Organizational skills

MS Office proficiency

Project management tools

Independent worker

Executive Assistant experience

Stakeholder management

Tools

Microsoft Office Suite

Job description

Posting Description

Job Title: Senior Executive Assistant

Aon is in the business of better decisions.

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

What the day will look like

As Senior EA, you'll be responsible for administrative support to Senior Business Leaders across locations and Solution Lines. You will also support Operations Manager and Team Managers in daily team activities, team development, improvements introduction and more.

Key responsibilities will include:

A. Team Support:

• First line of contact for EA support related matters
• Onboarding coordination
• Training coordination
• Knowledge Hubs coordination
• Aon Philippines visits coordination
• Building expertise - knowledge share
• Overseeing and coordination of key projects from inception to completion, ensuring they are delivered on time, within scope, and according to quality standards

B. Executive Assistant Support for Senior Leaders:

• Acting as a point of contact/liaison with clients, third parties, peers and direct reports,
• Proactively managing email and diary,
• Preparing and coordinating internal/external meetings including all catering, equipment and logistical requirements,
• Planning and coordinating travels
• Submitting company`s expenses
• Producing documents as requested, in line with Aon brand, including typing, formatting, proof reading, printing and binding as needed, including some business analysis activities
• Drafting emails and communications as requested,
• Attending senior level meetings to coordinate agenda, materials, and take notes
• Any ad hoc admin duties, requests and initiatives to ensure the proper workflow

Skills and experience that will lead to success:

• Exceptional organizational and workload management skills, focus on strategic priorities
• Ability to work independently and taking ownership
• Proficiency in Microsoft Office Suite and other relevant project management tools
• Relevant experience of high level, complex administration work at a senior level
• Demonstrated ability to manage complex projects, including planning, execution, and delivery
• Demonstrated drive for impact and innovation, either for team or business
• Proven broad experience in an Executive Assistant or similar position with significant efficiency in complex assignments
• Fluent English
• Strong communication and interpersonal skills - both written and verbal and with all levels of seniority

How this opportunity is different

As an Aon colleague, you will never be limited by your job title. Instead, you will learn and grow alongside some of the most talented people in the business, who genuinely want you to be the best version of yourself.

We honestly believe that our culture is different, with authentic and inquisitive individuals who each bring something unique to our team. Be you, be unique with us!

How we support our colleagues

In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two "Global Wellbeing Days" each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

We provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law. Please contact us to request an accommodation [e-mail]

Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.