Senior Executive Assistant & Operations Coordinator (Remote)

BruntWork; Manila; On-site; PHP 446,000 - 725,000; Part time

Benefits offered by this job

Permanent work from home

Immediate hiring

Job summary

BruntWork is seeking a highly experienced Senior Executive Assistant & Operations Coordinator to provide hands‑on executive, operational, and project support directly to the Founder. This role blends executive assistance, project coordination, professional writing, research, outreach, contractor management, event coordination, and operational follow‑through.

Part‑time position (~20 hours per week) with regular overlap during Eastern Time business hours.

Qualifications

• Experience in executive assistance, operations, project coordination, or a comparable senior support role.
• Direct experience supporting a Founder, Executive, or professional‑services organization.
• Excellent written and spoken English.
• Advanced proficiency with Google Workspace — Drive, Docs, Sheets, Calendar.
• Strong spreadsheet, tracking, and data‑organization skills.
• Excellent professional writing and proofreading abilities.
• Demonstrated ability to independently manage multiple complex projects and deadlines.
• Strong research and information‑organizing skills, with good judgment on next steps.
• Highly organized, resourceful, proactive, and detail‑oriented.
• Comfortable learning new software and using AI productivity tools responsibly.
• Able to maintain strict confidentiality and professional boundaries.
• Available for regular overlap with Eastern Time business hours.

Responsibilities

• Organize projects, priorities, deadlines, and commitments alongside the Founder.
• Convert notes, ideas, and discussions into clear action items and completed deliverables.
• Maintain calendars, Google Drive, documents, spreadsheets, and project information.
• Track outstanding tasks and follow up proactively to ensure commitments are completed.
• Prepare recurring priority lists, action trackers, and project updates.
• Maintain strict confidentiality across sensitive clinical and business information.
• Coordinate projects across clinical, educational, marketing, and technology initiatives.
• Communicate with contractors handling websites, advertising, design, and marketing.
• Follow up on assigned work and verify deliverables are completed correctly.
• Maintain project boards, deadlines, and action‑item trackers.
• Escalate delays, missing information, or quality concerns.
• Research prospects, organizations, decision‑makers, partnerships, and opportunities.
• Build and maintain organized contact lists and outreach databases.
• Support LinkedIn prospecting and professional outreach.
• Research grant opportunities and organize application requirements.
• Present findings and recommendations in a clear, decision‑ready format.
• Draft and proofread professional emails, letters, proposals, and business documents.
• Coordinate Mailchimp campaigns and email communications.
• Support outreach campaigns from research through execution and response tracking.
• Assist with website content and service‑page development.
• Coordinate workshops, training programs, supervision circles, and events.
• Organize curriculum materials, training documentation, and program resources.
• Develop and maintain KPI trackers for programs and initiatives.
• Track registrations, deliverables, and follow‑ups.
• Organize copyright and intellectual‑property documentation for proprietary frameworks and materials.
• Maintain structured records of program and educational materials.

Skills

Executive assistance

Operations

Project coordination

Support to Founder

English proficiency

Google Workspace

Writing & proofreading

Multitasking

Research & data organization

Confidentiality

ET overlap

Tools

Google Drive

Docs

Sheets

Calendar

Job description

BruntWork is seeking a highly experienced Senior Executive Assistant & Operations Coordinator to provide hands‑on executive, operational, and project support directly to the Founder. This role blends executive assistance, project coordination, professional writing, research, outreach, contractor management, event coordination, and operational follow‑through.

Part‑time position (~20 hours per week) with regular overlap during Eastern Time business hours.