Senior Executive Assistant | Concur

Emapta Global; Philippines; On-site; PHP 804,000 - 1,339,000; Full time

Benefits offered by this job

HMO coverage

Night differential

Makati office

Salary advance

Upskilling through Emapta Academy

Gym access

Lifestyle perks

Employee referral incentives

Annual leaves

Onsite benefits

Job summary

Emapta Philippines is seeking a Senior Executive Assistant to manage complex calendars, international travel, and visa logistics for senior leaders. This onsite role in Makati offers competitive compensation, benefits, and ongoing professional development through Emapta Academy.

You will coordinate multi-time-zone meetings, handle expense reporting with Concur, and support high-priority initiatives with discretion and precision.

Qualifications

• 5+ years of executive-level admin support for senior leaders.
• Proficiency with Concur for expense management.
• Experience arranging international travel and visas.
• Coordinate calendars across multiple global time zones.
• Bachelor's degree or comparable four-year qualification.
• Background in financial or professional services preferred.
• Strong knowledge of Outlook, PowerPoint, Word, Excel.
• Excellent English communication with executives and stakeholders.
• Discretion and ability to handle time-critical matters independently.
• Willing to work NY/ET business hours and onsite in Makati.

Responsibilities

• Provide high-level administrative and operational support to a select group of professionals.
• Organize complex meetings and executive commitments across time zones.
• Coordinate domestic and international travel logistics and visas.
• Build comprehensive travel plans and meeting agendas.
• Prepare, review, and submit expense reports and invoices accurately.
• Maintain calendars and adjust priorities as needed.
• Develop presentation decks and briefing materials using PowerPoint.
• Support special projects and time-sensitive requests as they arise.
• Take on additional responsibilities based on team needs.

Skills

Executive support

Calendar management

English communication

Time management

Education

Bachelor's degree

Tools

Concur

Microsoft Outlook

PowerPoint

Job description

Turn Executive Precision Into Influence Across Global Business Priorities

Behind high-performing leaders is someone who makes complexity look effortless. As a Senior Executive Assistant, you'll command intricate calendars, international travel and visas, Concur expense management, and fast-moving priorities with the precision senior professionals depend on. Every detail you master creates more room for consequential decisions. Bring that capability to Emapta, an award-winning workplace where top 1% talent builds international careers through global exposure, continuous learning, stability, meaningful professional relationships, and opportunities designed to keep exceptional performers moving forward.

Snapshot

Employment Type: Full-time

Work Setup: Onsite, Makati

Salary: Up to PHP 120,000

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Night differential pay to maximize your earnings
• Prime office location in Makati (Easy access to MRT stations, restaurants, and banks)
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: https://emapta.com/training-calendar/)
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Mentorship and exposure to global leaders and teams
• Diverse and supportive work environment

Qualifications

• At least 5 years of experience providing executive-level administrative support to senior leaders in demanding, fast-moving environments
• Required hands-on proficiency with Concur, covering expense preparation, reconciliation, submission, and ongoing expense administration
• Demonstrated success arranging complex international travel, including multi-destination schedules, transportation, accommodations, last-minute changes, and visa requirements
• Experienced in coordinating busy executive calendars, meetings, calls, and shifting priorities across multiple global time zones
• Bachelor's degree or comparable four-year qualification
• Background in financial services, investments, professional services, or another structured corporate setting is preferred
• Strong working knowledge of Microsoft Outlook, PowerPoint, Word, and Excel
• Excellent written and spoken English, with the confidence to communicate effectively with senior executives and international stakeholders
• Strong organizational discipline, sound judgment, discretion, follow-through, and problem-solving skills
• Capable of working independently, anticipating leadership needs, and handling sensitive, time-critical matters with accuracy
• Amenable to working New York/ET business hours and reporting onsite in Makati

Responsibilities

• Provide high-level administrative and operational support to a select group of professionals
• Organize complex internal and external meetings, conference calls, and executive commitments across multiple time zones
• Coordinate domestic and international travel logistics, including air travel, accommodations, ground transportation, and visa documentation
• Build comprehensive travel plans, schedules, and meeting agendas to keep business activities running smoothly
• Prepare, review, and submit expense reports and invoices with a high level of accuracy and timeliness
• Maintain executive and team calendars, proactively resolving conflicts and adjusting priorities as needed
• Develop and organize presentation decks, briefing materials, and meeting documentation using PowerPoint and other Microsoft Office applications
• Support special projects, one-off initiatives, and time-sensitive business requests as they arise
• Take on additional executive support and administrative responsibilities based on evolving team needs

Join the Top 1% Talent. A better career. A better life.

At Emapta Philippines, careers are built with intention. Work with global clients, gain exposure to world-class standards, and grow in an environment designed for long-term success. Recognized as one of HR Asia's Best Companies to Work For in Asia 2025 and winner of Inspiring Workplaces Australasia 2026, Emapta stands among the region's most respected employers, committed to empowering talent through stability, opportunity, and continuous development.