Strategic Executive Assistant Team Lead

Emapta Global; Metro Manila; On-site; PHP 1,339,000 - 2,009,000; Full time

Benefits offered by this job

One-month sign-on bonus

Day 1 HMO with dependents

access to Emapta fitness facilities

Job summary

EMAPTA is partnering with a leading Australian professional services organization to establish a premier executive support capability in the Philippines. The Strategic Executive Assistant Team Lead will work onsite in Makati for the first six months, then transition to a hybrid arrangement, leading cross-functional teams and delivering executive-level support.

With 10+ years in senior executive support, you will shape governance, prepare sophisticated materials, and drive operational excellence

Qualifications

• At least 10 years of experience in executive support or related leadership roles.
• Proficiency across the Microsoft 365 suite including Outlook, Teams, Word, Excel, SharePoint.
• Advanced PowerPoint capabilities for sophisticated executive presentations and briefs.
• Familiarity with Power BI reporting or dashboards is advantageous.
• Familiarity with AI-enabled productivity tools such as Microsoft Copilot is advantageous.

Responsibilities

• Partner closely with executives to provide strategic insight and trusted support grounded in business priorities.
• Assist with forward planning, prioritisation, and decision readiness to maintain focus on critical outcomes.
• Coordinate actions across Executive Support and Business Support teams for seamless delivery.
• Provide leadership, coaching, and support to the Executive Support team and promote standard service practices.
• Manage workloads, resources, and stakeholder relationships across teams.
• Guide triage of work to maximise efficiency across Business Support and Office Services.
• Support governance of executive collateral and AI-enabled practices.

Skills

Microsoft 365

PowerPoint

Power BI

Microsoft Copilot

Executive support

Leadership

Tools

Teams

Job description

Your Greatest Leadership Legacy Starts With the Professionals Beside Executives

Your experience has prepared you for opportunities that create broader influence, stronger professional partnerships, and lasting career growth. As a Strategic Executive Assistant Team Lead, you'll help establish a high-performing executive support capability serving one of Australia's most respected professional services organizations. Through Emapta, you'll continue your leadership journey alongside accomplished professionals while enjoying the stability, development, and international opportunities that define a long-term global career.

Your next career milestone begins with an opportunity that continues investing in your potential every step of the way.

A Legacy of Trusted Excellence.

Our client is a leading Australian professional services organization and part of one of the world's largest professional services networks, partnering with businesses across diverse industries through growth, transformation, and opportunity. As they establish a dedicated support capability in the Philippines, accomplished professionals work alongside senior executives and business leaders, contributing to sophisticated executive, administrative, and business support functions that strengthen client service and operational excellence.

Recognized for exceptional client relationships, collaborative leadership, innovation, and continuous improvement, the organization offers an environment where initiative, discretion, and service excellence are highly valued.

Job Overview

• Employment Type: Full-time
• Work Setup: Onsite - Makati for the first 6 months to establish strong executive partnerships, then transition to a Hybrid work arrangement
• Salary: PHP120,000 to PHP180,000 + 1-month salary sign-on bonus

The Qualifications We Seek

• At least 10 years of experience in the field, demonstrating strong expertise, leadership capabilities, and the ability to effectively manage responsibilities and support team objectives.
• Demonstrated proficiency across the Microsoft 365 suite is essential, including Outlook, Teams, Word, Excel, and SharePoint
• Advanced Microsoft PowerPoint capability, including the preparation and governance of sophisticated executive presentations, strategic briefs, reports, and meeting materials
• Working familiarity with Power BI reporting, dashboards, or data visualisation is advantageous
• Working familiarity with Microsoft Copilot or similar AI-enabled productivity tools is advantageous

Your Daily Tasks

Executive Partnership

• Partner closely with executives to provide strategic insight, challenge, and trusted support grounded in a deep understanding of business priorities, context, and risk
• Support executives with forward planning, prioritisation, and decision readiness to help maintain focus on critical business outcomes
• Act as a trusted sounding board, helping executives shape ideas, evaluate options, and anticipate risks, impacts, and dependencies
• Translate executive priorities into coordinated actions across Executive Support and Business Support teams to ensure seamless delivery
• Provide leadership, coaching, and support to the Executive Support team while promoting consistent service standards and effective ways of working
• Manage workloads, team resourcing, individual performance, and executive stakeholder relationships
• Guide the effective triaging of work across Business Support and Office Services to maximize efficiency

Operational Excellence

• Maintain oversight of cross-functional priorities, dependencies, and emerging risks, resolving issues proactively or escalating where appropriate
• Strengthen executive effectiveness through high-quality preparation, disciplined follow-through, and strong stakeholder alignment
• Contribute to the ongoing maturity, continuous improvement, and performance of Executive Support Services
• Executive Operations - Handle complex executive portfolios while supporting team capacity and modelling consistent ways of working
• Program & Workflow Oversight - Balance team capacity, coordinate cross-functional workflows, and remove blockers to keep priorities moving
• Executive Collateral Preparation & Governance - Ensure high-quality executive materials, briefs, and meeting outputs while reinforcing governance standards and AI-enabled practices
• Strategic Partnership & Coaching - Serve as the first point of escalation, coach Executive Support Specialists, resolve issues, and collaborate closely with Business Support and Office Services
• Commercial Administration Oversight - Oversee team-level VPD, Salesforce, and commercial administration while leveraging technology and AI to improve accuracy and efficiency
• Pioneer a newly established support capability in the Philippines, helping shape the standards, quality culture, and operational excellence of a globally respected professional services organization
• Collaborate closely with senior professionals and business leaders across Australia
• Build a long-term international career with an employer recognized for investing in Top 1% talent
• Exposure to global best practices, world-class professional standards, and meaningful career progression
• Unlimited learning and development opportunities through Emapta Academy
• Mentorship from experienced leaders and cross-functional teams

Rewarding Compensation

• Competitive salary package
• One-month Sign-On Bonus
• Salary Advance Program through our banking partner (subject to eligibility and approval)

Work-Life Balance

• Onsite work in Makati for the first six months, with the opportunity to transition to a hybrid work arrangement thereafter
• Prime office location in Makati with convenient access to MRT stations, restaurants, and commercial establishments
• Day 1 HMO coverage with one free dependent
• Complimentary 24/7 access to Emapta fitness facilities in Makati and Ortigas, including professional fitness coaching
• Standard government-mandated and company benefits

Recognition & Employee Experience

• 20 annual leave credits, including five convertible to cash
• Unlimited employee referral incentives
• Exclusive Emapta Lifestyle privileges, including hotel and restaurant discounts
• Employee engagement programs that foster collaboration and community
• A diverse, inclusive, and supportive workplace culture

Join the Top 1% Talent. A better career. A better life.

Welcome to Emapta Philippines: home to professionals who choose growth, balance, and impact. Recognized as one of HR Asia's Best Companies to Work For in Asia 2025 and winner of Inspiring Workplaces Australasia 2026, Emapta offers more than opportunities -- it provides a career environment where people thrive. Collaborate with global teams, build meaningful expertise, and grow in a culture that prioritizes both performance and well-being.