Senior Coordinator, Billing

Stagwell Philippines; Manila; On-site; PHP 502,000 - 725,000; Full time

Job summary

Stagwell Philippines is seeking a Senior Media Billing Specialist to oversee the end-to-end media billing process, ensuring timely and accurate invoicing, reconciliation, and payments.

The role requires strong analytical skills and collaboration with finance, media planners, and vendors to resolve billing issues, enforce policy compliance, and support month-end and year-end closes. Mentorship of junior staff and process improvements are key components.

Responsibilities

• Oversee and manage the end-to-end media billing process, ensuring timely and accurate invoice processing, reconciliation, and payments.
• Audit and review media invoices to ensure accuracy, proper coding, and adherence to contract terms.
• Reconcile discrepancies between media buys, invoices, and payment records, working closely with finance, media planners, and vendors to resolve issues.
• Monitor and enforce compliance with company financial policies and industry regulations.
• Generate and analyze billing reports, providing insights and recommendations to management for process optimization.
• Support month-end and year-end financial close processes, including accruals and reporting.
• Lead process improvement initiatives to enhance efficiency and accuracy in media billing operations.
• Train and mentor junior billing specialists, providing guidance and best practices for billing and reconciliation.
• Assist with audits, ensuring all necessary documentation and records are accurate and accessible.
• Work cross-functionally with internal teams, media vendors, and agencies to streamline billing operations and address escalated issues.

Skills

Media billing

Invoice auditing

Reconciliation

Financial reporting

Process improvement

Cross-functional collaboration

Mentoring

Job description

Stagwell empowers talented, passionate, and creative leaders with vision to deliver breakthrough ideas on behalf of the world’s most ambitious clients.

We believe that the differences among us fuel innovation and drive us to achieve extraordinary results. We take great pride in a work force with rich diversity of age, race, ethnicity, gender, nationality, sexual orientation, ability and background. As a network, we seek out a skilled and dynamic talent pipeline, invest in programs that help develop diverse talent for the future benefit of our industry, and strive to build an inclusive environment where all employees can bring their full selves to work.

Creating a collaborative environment at our state-of-the-art campuses, where we can bring people together at the office to inspire and innovate, is central to our culture-moving creative edge. We believe that by being together, we can transform marketing.

Join us at www.stagwellglobal.com.

The Senior Media Billing Specialist is responsible for overseeing media billing processes, ensuring accuracy, efficiency, and compliance in all financial transactions related to media buys. This role requires a deep understanding of media billing workflows, strong analytical skills, and the ability to collaborate with internal teams, clients, and vendors to resolve billing issues. The Senior Media Billing Specialist will also play a key role in process improvements, training junior team members, and supporting financial reporting efforts.

• Oversee and manage the end-to-end media billing process, ensuring timely and accurate invoice processing, reconciliation, and payments.
• Audit and review media invoices to ensure accuracy, proper coding, and adherence to contract terms.
• Reconcile discrepancies between media buys, invoices, and payment records, working closely with finance, media planners, and vendors to resolve issues.
• Monitor and enforce compliance with company financial policies and industry regulations.
• Generate and analyze billing reports, providing insights and recommendations to management for process optimization.
• Support month-end and year-end financial close processes, including accruals and reporting.
• Lead process improvement initiatives to enhance efficiency and accuracy in media billing operations.
• Train and mentor junior billing specialists, providing guidance and best practices for billing and reconciliation.
• Assist with audits, ensuring all necessary documentation and records are accurate and accessible.
• Work cross-functionally with internal teams, media vendors, and agencies to streamline billing operations and address escalated issues.