Senior Coordinator

SMEC (an SJ Group company); Mandaluyong; On-site; PHP 446,400 - 669,600; Full time

Job summary

SMEC (an SJ Group company) in Mandaluyong, Philippines is seeking a professional to oversee the proposal and EOI preparation process. The role involves delegating tasks, ensuring quality, and preparing reports. Candidates will compile and proofread documents and coordinate contributions from various stakeholders.

The ideal candidate will develop business knowledge and manage templates for document reference. This role requires effective communication and thorough quality assurance in accordance with SMEC procedures. Join SMEC to contribute to impactful projects in a dynamic team environment.

Responsibilities

• Delegate assignments and supervise the quality of output of other coordinators.
• Ensure a seamless flow of activities during proposal and EOI preparation.
• Prepare monthly market intelligence reports.
• Compile, edit, and proofread EOIs/Proposals.
• Review and revise documents prepared by others.
• Determine scope and timeline of EOIs/Proposal development.
• Develop knowledge of the business and standards.
• Maintain document storage and reference materials.
• Update project experience tables and follow up on project data sheets.
• Build photo library for proposal text.
• Develop desktop publishing capability for proposals.
• Keep all parties informed on EOIs/Proposals.
• Ensure quality assurance in accordance with SMEC procedures.
• Prepare monthly reports on win/loss ratios and costs.
• Assist in researching appropriate partners.

Job description

Key Responsibilities

• Delegate assignments and supervise the quality of output of other coordinators.
• Ensure a seamless flow of activities during proposal and EOI preparation.
• Prepare monthly market intelligence reports.
• Compiling, editing, and proof reading EOIs/Proposals, which contain technical content, ensuring that these are presented in a professional and concise manner. This includes drawing on technical input where and when required under the guidance of the technical managers. The process should ensure that senior technical time is efficiently utilized.
• Reviewing and revising documents, including CVs and PDSs, prepared by others and coordinating the preparation of those materials in a completed bid document.
• Determining the scope and timeline of EOIs/Proposal development and coordinating with others during the preparation, ensuring that other contributors provide information on time to the correct standard answering the client’s needs.
• Developing knowledge of the business, its products and services by reading and reviewing previous bid documents and tapping knowledge of functional groups.
• Development of standard templates and maintaining a computer based repository for document storage and reference materials, including example projects and best practice EOIs/Proposals. This includes tapping institutional knowledge of best practice examples from technical groups.
• Updating project experience tables and matrices and following up on the preparation of project data sheets for new projects.
• Building up photo library for use in proposal text.
• Developing desktop publishing capability for the preparation of proposal covers, promotional material or other materials as required.
• Keeping all parties concerned (including Consultants named in the proposal) informed on the progress, status, and outcome of the EOIs/Proposals.
• Ensuring overall quality assurance in accordance with SMEC procedures. Monitoring and evaluating quality of EOIs/Proposals.
• Preparation of monthly reports on win/loss ratios; cost of proposals; sector and office costs; and other reports as deemed necessary to assist in measuring and evaluating performance.
• In conjunction with technical groups, assist in researching appropriate partners and associates as necessary.
• Assisting and making recommendations regarding establishment, monitoring, and continuously improving systems and procedures.