Senior Bookkeeper + Payroll Processing + Accounts Payable (AP)

MCVO Talent Outsourcing Services; Makati; On-site; PHP 360,000 - 600,000; Full time

Job summary

MCVO Talent Outsourcing Services is seeking a Senior Bookkeeper to manage payroll processing and accounts payable for multiple client companies. The role requires strong ADP experience, Excel proficiency, and attention to detail.

The candidate will assist the Director of Finance with month-end close, budgeting, and special projects, using QuickBooks and Excel. Shift timing notes indicate coordination with US-based processes from the Philippines.

Qualifications

• College degree required with 6–10 years of accounting experience.
• Experience with ADP Payroll Processing or similar US payroll systems.
• Strong Excel skills for reporting and analytics.

Responsibilities

• Process payroll bi-weekly for multiple companies.
• Process accounts payable invoices and reconcile vendor statements.
• Prepare 1099s and assist with month-end close.
• Support budgeting and special projects as needed.

Skills

ADP Payroll Processing

Microsoft Excel

Attention to detail

Communication skills

Office hardware proficiency

Education

College Degree

Tools

ADP Workforce Now

QuickBooks

Power BI

Microsoft Office

Job description

Senior Bookkeeper + Payroll Processing + Accounts Payable (AP)

Job Openings Senior Bookkeeper + Payroll Processing + Accounts Payable (AP)

About the job Senior Bookkeeper + Payroll Processing + Accounts Payable (AP)

PURPOSE OF THE POSITION

The purpose of the Payroll & Accounts Payable Specialist is to process payroll and accounts payable, scan, process and prepare for payment accounts payable invoices, and to assist the Director of Finance in the completion of the monthly close process. The position will also assist the Director of Finance and Payroll Accounts Payable Supervisor with special projects using Microsoft Excel and QuickBooks.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Every effort has been made to make this job description as complete as possible, however in no way is it stated or implied that these are the only duties you are required to perform; other related duties necessary to meet the needs of the organization may be assigned to you.

Payroll

Process and audit payroll for all assigned companies on a bi-weekly basis. Answer employee payroll questions in a timely and professional manner. Duties may include, but are not limited to:

Utilize ADP to ensure that bi-weekly payroll is completed in a timely manner.

Ensure that expense reimbursements are processed accurately and in a timely manner.

Ensure that employee entries into the mileage reporting system are timely, and also prepare a bi- weekly file for interface with ADP.

Prepare and transmit bi-weekly 401k contribution and match information to 401k provider.

Calculate and/or verify paid time off and holiday pay.

Calculate and process retro payments and bonus payments as required.

Maintain all electronic payroll files in an organized manner.

Respond to employee and supervisor questions regarding payroll.

Accounts Payable

Communicate with third party vendors in order to process invoices and reconcile vendor statements.

Maintain organization for all records. Duties may include, but are not limited to:

Ensure all invoices and claims are posted and paid in a proper and timely manner.

Reconcile vendor account statements monthly to make sure accounts payable records agree with vendor customer account statements, and resolve discrepancies in a timely manner.

Monitor recurring invoices and alert management of large variances.

Maintain an organized system for accounts payable records.

Print checks for signatures, mail payments, and scan invoices.

Maintain vendor file information in accounting system and prepare annual 1099’s.

Ensure all invoices received for payment have proper internal approval.

Track and post company credit card transactions into accounting system.

Other/Administrative

Assist Director of Finance with month end process by printing financial statements

Assist Director of Finance with annual budgeting process as required

Assist with special projects as needed

ADDITIONAL FUNCTIONS AND DUTIES

Completes all other duties as assigned and apparent.

Required Qualifications

• Demonstrated knowledge of ADP Payroll Processing, client uses ADP Workforce
  • If not familiar with ADP, need experience with other payroll companies in the US
• Demonstrated ability meeting tight deadlines and high productivity demands
• Proficiency in and knowledge of Microsoft applications including Outlook, Word, and Excel
• Demonstrated experience operating standard office equipment
• Demonstrated effective written and oral communication skills
• Demonstrated excellence in attention to detail

Preferred Qualifications

• Intermediate to Advanced level skill in ADP Payroll Processing (or other US payroll companies)
  • Experience generating reports is a "nice to have"
• Advanced-level skill in Microsoft applications including Outlook, Word, Excel and Power BI
• Demonstrated strong presentation and interpersonal skills
• Demonstrated ability understanding and complying with county, state, and federal compliance
• and regulations
• Demonstrated effective time management and organizational skills
• Demonstrated experience managing multiple priorities, working independently and taking
• initiative
• Demonstrated experience maintaining a professional composure and effectively representing
• the organization
• Demonstrated experience maintaining a high level of confidentiality
• Demonstrated experience exercising good judgment and applying effective listening skills
• Demonstrated excellent customer service skills

EDUCATION AND WORK EXPERIENCE

This position requires a College Degree + 6-10 years of Accounting experience.

Other Info:

The Clientis looking for a professional, responsive, and personable individual to join our team in providing bookkeeping and accounts payable services with a customer service focus. The person should have experience with handling accounts of multiple companies and the ability to use the multitude of tools available in QuickBooks. The person should be assertive and ask questions when needed; no one expects perfection, but client expect accuracy and to double-check work. They work a lot as a team and will need availability for online teams meeting. The first month will have a lot of training to help familiarize you with the depth of the work.

Shift / Hours:

Monday Friday in one single shift, 2:00 AM CST 11:00 AM CST. Note this is +13 hours Philippine time, which will be 3:0 0 PM PHT 12:00 AM in PHT.