Senior Bid Coordinator

WSP; Manila; On-site; PHP 670,000 - 1,004,000; Full time

Job summary

WSP Philippines in Manila seeks a driven Bid/Proposal Coordinator to elevate bidding practices within our Integrated Management System. You will guide teams across Marketing, HR, Commercial and Technical units to craft winning proposals.

Responsibilities include scheduling, document reviews, tailoring content, and coordinating publishing of bids for multiple sectors. Strong communication and organisational skills are essential.

Qualifications

• Bachelor's degree in marketing, communications, journalism, or equivalent experience.
• Typically 4–8 years experience in bidding, marketing, communications, or journalism.
• Experience coordinating proposals and expressions of interest.
• Proficiency in MS Office Applications (MS Teams, PowerPoint and Excel).
• Excellent communication skills and attention to detail.

Responsibilities

• Collaborate with Strategic Bids and BD teams to prepare proposal plans and determine win messages.
• Coordinate support from Marketing, HR, Commercial & Technical as needed.
• Manage proposal scheduling and planning to meet deadlines.
• Review technical, financial, and risk aspects of proposal documents.
• Assist multiple business sectors in developing high-quality bid submissions.
• Populate non-technical sections and tailor pre-written content for tenders.
• Coordinate publishing team to design, publish, and submit bids.
• Coach emerging bid professionals in best-practice bid coordination.

Skills

Communication skills

Attention to detail

Time management

Collaboration

Adaptability

Education

Bachelor's degree in marketing/communications/journalism

Tools

MS Office

MS Teams

PowerPoint

Excel

Job description

Job Description:

The position helps raise the quality of our bidding practices and bid submissions by guiding teams through WSPs Business Development Integrated Management System. This role allows the wider bid team to focus on developing winning strategies and client-focused content, increasing WSPs win rate.

Responsibilities

• Working collaboratively with the Strategic Bids and BD team to prepare proposal matrix plans to meet Clients objectives and determine the compelling win messages needed throughout a proposal.

• Obtaining support from other departments (including Marketing, HR, Commercial & Technical) as required in preparing the proposal.

• Coordinating proposal scheduling and planning

• Review and evaluate the proposal documents, including technical, financial, and guide on any risks realised.

• Supporting multiple business sectors to plan, develop, and submit high-quality bid submissions

• Populating non-technical sections and standard company inputs to tenders

• Proofing and tailoring pre-written content

• Working with technical teams to develop bespoke bid content

• Engaging internal and external stakeholders to ensure timely completion of technical inputs

• Coordinating publishing team to design, publish, and submit professional bids

• Contribute, participate and provide support on the continuous process improvement of the Strategic Manila Team.

• Coaching emerging bid professionals in best practice bid coordination

• Perform other related tasks as needed

Qualifications

• Bachelors Degree in marketing, communications, journalism, or equivalent experience
• Typically, 4-8 years experience in bidding, marketing, communications, or journalism
• Experienced in coordinating and preparing proposals and expressions of interest
• Demonstrated proficiency in MS Office Applications
• Experience in MS Teams, PowerPoint and Excel
• Excellent communication skills
• Experience in professional services is preferable
• Strong attention to detail and efficient organisational and time management skills
• Ability to handle multiple projects within a deadline-driven environment, while maintaining a sense of humour
• Approachable, adaptable and presents a professional image
• Balances quality with delivery to timelines
• Navigates ambiguity and change
• Collaborates, shares knowledge and is persistent
• Manages self and others under pressure

Requirements: