Senior Bid Coordinator

WSP; Pasig; On-site; PHP 480,000 - 720,000; Full time

Job summary

WSP in Pasig City, Philippines is seeking a Bid Coordinator to raise the quality of our bid submissions by guiding teams through WSP's Business Development Integrated Management System. This role helps the bid team focus on winning strategies and client-focused content.

You will collaborate with Marketing, HR, Commercial, and Technical teams to prepare proposals, coordinate schedules, tailor content, and ensure timely, high-quality bid submissions across multiple sectors.

Qualifications

• Bachelor's degree in marketing, communications, journalism, or equivalent experience.
• Typically, 4-8 years' experience in bidding, marketing, communications, or journalism.
• Experienced in coordinating and preparing proposals and expressions of interest.
• Demonstrated proficiency in MS Office Applications.

Responsibilities

• Prepare proposal matrix plans to meet Clients' objectives and determine the win messages.
• Obtain support from Marketing, HR, Commercial & Technical as needed.
• Coordinate proposal scheduling and planning.
• Review and evaluate proposal documents for risks and quality.
• Support multiple sectors to plan, develop and submit bid submissions.
• Populate non-technical sections and standard company inputs to tenders.
• Proof content and tailor pre-written material for bids.
• Develop bespoke bid content with technical teams.
• Engage stakeholders to ensure timely technical inputs.
• Coordinate publishing to design, publish, and submit proposals.
• Support process improvement of the Strategic Manila Team.
• Coach emerging bid professionals in best-practice bid coordination.
• Perform other related tasks as needed.

Skills

Proposal coordination

Stakeholder collaboration

Attention to detail

Time management

MS Office

Education

Bachelor's degree (marketing/comm/journalism)

Tools

MS Office

MS Teams

PowerPoint

Excel

Job description

• Pasig City, National Capital Region (NCR), Philippines
• National Capital Region (NCR), Philippines

Job Description

The position helps raise the quality of our bidding practices and bid submissions by guiding teams through WSP's Business Development Integrated Management System. This role allows the wider bid team to focus on developing winning strategies and client-focused content, increasing WSP's win rate.

Responsibilities

Working collaboratively with the Strategic Bids and BD team to prepare proposal matrix plans to meet Clients' objectives and determine the compelling win messages needed throughout a proposal.

Obtaining support from other departments (including Marketing, HR, Commercial & Technical) as required in preparing the proposal.

Coordinating proposal scheduling and planning

Review and evaluate the proposal documents, including technical, financial, and guide on any risks realised.

Supporting multiple business sectors to plan, develop, and submit high-quality bid submissions

Populating non-technical sections and standard company inputs to tenders

Proofing and tailoring pre-written content

Working with technical teams to develop bespoke bid content

Engaging internal and external stakeholders to ensure timely completion of technical inputs

Coordinating publishing team to design, publish, and submit professional bids

Contribute, participate and provide support on the continuous process improvement of the Strategic Manila Team.

Coaching emerging bid professionals in best practice bid coordination

Perform other related tasks as needed

Qualifications

• Bachelor's Degree in marketing, communications, journalism, or equivalent experience
• Typically, 4-8 years' experience in bidding, marketing, communications, or journalism

Experienced in coordinating and preparing proposals and expressions of interest

Demonstrated proficiency in MS Office Applications

Experience in MS Teams, PowerPoint and Excel

Experience in professional services is preferable

Strong attention to detail and efficient organisational and time management skills

Ability to handle multiple projects within a deadline-driven environment, while maintaining a sense of humour

Approachable, adaptable and presents a professional image

Balances quality with delivery to timelines

Navigates ambiguity and change

Collaborates, shares knowledge and is persistent