Senior Accounts & Administration Specialist

Offsure Global Outsourcing INC.; Philippines; On-site; PHP 360,000 - 480,000; Full time

Job summary

Offsure Global Outsourcing INC. is seeking an organised Accounts & Administration Officer to support day-to-day financial and administrative operations for an Australian client.

This full-time, office-based role covers invoicing, accounts receivable/payable, payroll support and reporting. The ideal candidate will have 3–5 years in leadership/administration and 2+ years in BPO, with strong Excel, English communication and accuracy.

Qualifications

• At least 3–5 years of experience in leadership, administration and accounts management.
• At least 2 years of experience in the BPO industry.
• Experience in accounts receivable and accounts payable.
• Experience using MYOB.
• Strong invoicing, billing and debtor management skills.
• Advanced Microsoft Excel skills.
• Strong written and spoken English communication skills.
• Good organisational and time management skills.
• High attention to detail and accuracy.
• Ability to manage competing priorities and meet deadlines.
• Ability to work independently.

Responsibilities

• Process weekly and monthly customer invoices.
• Manage accounts receivable and reconcile customer accounts.
• Process response billing in TrackTik.
• Process customer remittances and allocate payments.
• Follow up on overdue accounts and outstanding debts.
• Respond to customer enquiries about invoices and accounts.
• Create, update and credit invoices as required.
• Maintain accurate customer pricing schedules and billing rates.
• Review and approve Electronics invoices for billing and processing.
• Prepare manpower quotations and pricing requests.
• Process billing for alarm responses, mobile patrols and guarding services.
• Process supplier invoices accurately and on time.
• Maintain supplier and purchase order records.
• Investigate and resolve supplier invoice discrepancies.
• Review employee timesheets and rostered hours.
• Check billing hours against payroll records.
• Assist with payroll preparation and processing.
• Assist with weekly actual-versus-budget reports and operational data submissions.
• Generate reports as required.
• Prepare internal financial reports and assist with monthly stakeholder reports.
• Maintain records of unusual billing, rostering or operational activity.
• Maintain customer records in MYOB, Arolfo and TrackTik.
• Update client pricing schedules and billing rates.
• Review, approve and process Electronics invoices.
• Set up and maintain PayWay payment arrangements.
• Create and maintain customer sites in TrackTik.
• Assist with alarm commissioning setup and customer onboarding.
• Audit ESS online and offline accounts.

Skills

Invoicing

Billing

Debt management

Excel

English communication

Time management

Independent work

Tools

MYOB

TrackTik

Job description

Offsure Global Outsourcing INC. is seeking an organised Accounts & Administration Officer to support day-to-day financial and administrative operations for an Australian client.

This full-time, office-based role covers invoicing, accounts receivable/payable, payroll support and reporting. The ideal candidate will have 3–5 years in leadership/administration and 2+ years in BPO, with strong Excel, English communication and accuracy.