Second Personal Assistant

Straits Developments Pte Ltd; Santo Niño 1st; On-site; PHP 1,200,000 - 2,400,000; Full time

Job summary

Straits Developments Pte Ltd seeks an experienced Second Personal Assistant to provide executive-level support to the Group Chief Operating Officer. You will manage calendars, draft correspondence, and coordinate high-level meetings while maintaining confidentiality.

Ideal candidates have 8–10 years in executive support, with strong organizational and communication skills, and proficiency in Microsoft Office.

Qualifications

• Diploma in Business Administration or related discipline.
• 8–10 years of experience as an Executive Assistant or Personal Assistant, preferably supporting C-suite executives.
• Proven experience handling confidential information with discretion.
• Strong calendar management, travel arrangements, and executive scheduling.
• Experience engaging with senior executives, investors, and external stakeholders.
• Excellent written and verbal communication, organization, and multitasking skills.

Responsibilities

• Provide full executive secretarial and administrative support to the GCOO.
• Manage the GCOO's calendar, appointments, meetings, and daily schedule.
• Prepare, draft, edit, and proofread correspondence, reports, and meeting materials.
• Handle confidential information with discretion and professionalism.
• Coordinate filing systems, records, and documentation for accuracy.
• Arrange business meetings, board and investor meetings, and other high-level engagements.
• Liaise with internal stakeholders, senior management, partners, and external parties on behalf of the GCOO.
• Prepare meeting agendas, materials, minutes, and follow-up on actions.
• Support new business initiatives and strategic projects.
• Conduct research and prepare reports to assist decision-making.

Skills

Executive Support

Calendar Management

Stakeholder Management

Confidentiality

Travel Coordination

Microsoft Office

Education

Diploma in Business Administration

Tools

Microsoft Office Suite

Job description

About the role

We are seeking an experienced, highly organised, and proactive Second Personal Assistant to provide comprehensive executive-level support to the Group Chief Operating Officer (GCOO). The successful candidate will serve as a trusted partner to the GCOO, ensuring seamless management of daily operations, business priorities, and stakeholder engagements while maintaining the highest level of professionalism and confidentiality.

Key responsibilities

• Provide full spectrum of executive secretarial and administrative support to the GCOO
• Manage the GCOO's calendar, appointments, meetings, and daily schedule
• Prepare, draft, edit, and proofread correspondence, reports, presentations, meeting materials, and other business documents
• Handle confidential information with the utmost discretion and professionalism
• Manage filing systems, records, and documentation to ensure accuracy and accessibility
• Coordinate business meetings, board meetings, investor meetings, and other high-level engagements
• Liaise effectively with internal stakeholders, senior management, business partners, investors, and external parties on behalf of the GCOO
• Prepare meeting agendas, presentation materials, minutes, and follow up on action items to ensure timely completion
• Provide administrative and coordination support for new business initiatives and strategic projects
• Conduct research, compile information, and prepare reports to support business decision-making

About you

• Minimum Diploma in Business Administration, Private Secretarial Studies, or a related discipline
• Minimum 8–10 years of experience as an Executive Assistant, Personal Assistant, or in a similar executive support role, preferably supporting C-suite executives
• Proven experience managing highly confidential and sensitive information with discretion
• Strong experience coordinating complex calendars, business meetings, travel arrangements, and executive schedules
• Experience engaging with senior executives, investors, business partners, and external stakeholders
• Excellent organisational, planning, and multitasking skills with strong attention to detail
• Outstanding written and verbal communication skills
• High level of professionalism, integrity, discretion, and sound judgement
• Strong interpersonal and stakeholder management skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other digital collaboration tools