Seafarer Mobility & Recruitment Assistant (Contract)

Private Advertiser; Manila; On-site; PHP 279,000 - 469,000; Full time

Benefits offered by this job

Company events

Free parking

Health insurance

On-site parking

Paid training

Promotion to permanent employee

Staff meals provided

Job summary

Private Advertiser in Manila is seeking an organized Fleet Administrative Assistant to support the Fleet Personnel Manager and Fleet Personnel Officer. You will assist with seafarer recruitment, travel arrangements, medical screening coordination, and preparation of employment contracts.

The role covers flight bookings, visa handling, flag state paperwork, and maintaining seafarer medical records, ensuring timely processing and accurate documentation for each voyage.

Qualifications

• Secretarial support for seafarer recruitment.
• Assist with pre-employment medical screening of seafarers.
• Assist with flag state documentation and license applications.
• Coordinate flight bookings and travel for seafarers and staff.

Responsibilities

• Monitor communications with Ship Manager regarding vessels.
• Process documentation for seafarers embarking on vessels.
• Update Records in the Personnel Management System.
• Prepare home allotment information for signing on seafarers.
• Prepare certificates of service for seafarers.
• Coordinate flight arrangements and visa handling when required.
• Submit flag state applications to Embassies/Consulates.
• Maintain and update seafarer medical references and records.

Skills

Secretarial support

Travel bookings

Document processing

Flight arrangements

Communication

Tools

PAL Personnel Management System

Job description

Private Advertiser in Manila is seeking an organized Fleet Administrative Assistant to support the Fleet Personnel Manager and Fleet Personnel Officer. You will assist with seafarer recruitment, travel arrangements, medical screening coordination, and preparation of employment contracts.

The role covers flight bookings, visa handling, flag state paperwork, and maintaining seafarer medical records, ensuring timely processing and accurate documentation for each voyage.