Scholarship Program Coordinator

Hexagon Group of Companies; Quezon; On-site; PHP 180,000 - 240,000; Full time

Job summary

Hexagon Group of Companies is seeking an administrative coordinator to oversee scholarship grants for the Foundation. The role includes acting as liaison among scholars, the President, Trustees and Officers; school heads; and partners, ensuring compliant processes and timely records.

It requires at least 1 year in admin/office support, proficiency in MS Office and Google Apps, and willingness to do field work. You may assist in policy development and in preparing accomplishment reports.

Qualifications

• Minimum 1 year in administrative or office support role.
• Familiar with basic accounting and legal concepts.
• Willingness to go on field work.

Responsibilities

• Acts as liaison between scholars, the President, Trustees and Officers; School Heads and Coordinators; Barangay Officials and other Social Welfare Agencies
• Assists the Foundation President in screening new applicants
• Monitors scholars’ performance and compliance with Foundation policy and requirements
• Safekeeps and updates scholars’ records and ensures timely transactions/liquidations
• Represents the Foundation in external meetings with various institutions
• Assists in drafting and improving Foundation policies for trustee approval
• Helps prepare socio-civic programs and fundraising activities
• Coordinates concerns of Bacolod Foundation Coordinator
• Processes and coordinates release of scholarship grants timely
• Assists in procurement of supplies and assets for the Foundation
• Prepares accomplishment reports of the foundation

Skills

Administrative tasks

Field work

MS Office proficiency

Education

College degree (Social Work preferred)

Tools

MS Office Suite

Google Apps

Job description

Job Description:

Responsible for managing and overseeing the scholarship grants issued by the Foundation.

Duties And Responsibilities

• Acts as Liaison between the Scholars, the President, Trustees and Officers; School Heads and Coordinators; Barangay Officials and other Social Welfare Agencies
• Assists the Foundation President in screening new applicants
• Monitors scholars’ performance and their compliance with Foundation policy and requirements
• Ensures pertinent documents and policies are complied with and enforced appropriately (MOA with partner schools, scholarship policy); safekeeps and updates records of scholars, and keeps transactions updated/liquidated in a timely manner
• Represents the Foundation during external meetings with various institutions
• Assists the Foundation President in drafting and improving Foundation policies for trustee approval
• Assists in the preparation and holding of socio civic programs, regular meetings, celebrations, and other foundation activities (fundraising activities)
• Coordinates concerns of Bacolod Foundation Coordinator
• Process and coordinates release of scholarship grants in a timely and accurate manner
• Assists in the procurement of supplies and assets needed by the Foundation
• Prepares accomplishment reports of the foundation

Minimum Qualifications

• College graduate preferably Social Work
• At least one (1) year of experience in administrative or office support position, preferably in a scholarship foundation
• Proficiency in MS Office Suite and Google Apps
• Familiarity with basic accounting and legal concepts
• Preferably willing to go on field work