Sales Secretary

RICHMAKE ENTERPRISES; Manila; On-site; PHP 201,000 - 268,000; Full time

Job summary

RICHMAKE ENTERPRISES is seeking a diligent administrative assistant to support clerical tasks and optimize office workflows in Manila. You will assist the sales team and executives by planning and distributing information, and serve as the reference point for queries and requests.

Responsibilities include answering calls, managing calendars, and organizing correspondence and contacts. The role also involves maintaining filing systems and ensuring timely procurement of office supplies.

Qualifications

• Clerical and administrative duties to support workflow.
• Ability to plan and distribute information for the team.
• Act as a reference point for queries and requests within the office.
• Strong phone handling and call routing capability.

Responsibilities

• Answer phone calls and redirect them when necessary.
• Manage daily/weekly/monthly agenda and schedule meetings.
• Prepare and disseminate correspondence, memos and forms.
• File and update contact information of customers, suppliers and external partners.
• Develop and maintain a filing system.
• Monitor office supplies and place orders as needed.

Job description

• Clerical and administrative support in order to optimize workflow procedures in the office.
  

• Shall assist sales team and executives by supporting them with planning and distributing information.
  

• Shall be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce.
  

• Answer phone calls and redirect them when necessary
  

• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
  

• Prepare and disseminate correspondence, memos and forms
  

• File and update contact information of customers, suppliers and external partners
  

• Develop and maintain a filing system
  

• Check frequently the levels of office supplies and place appropriate orders