SALES OPERATIONS ASSISTANT

Greenstone Pharmaceutical H.K., Inc.; Philippines; On-site; PHP 300,000 - 500,000; Full time

Benefits offered by this job

Premium HMO

Travel incentives

Generous PTO and holidays

Professional development opportunities

Job summary

Greenstone Pharmaceutical H.K., Inc. is seeking a Sales Operations Assistant in the Philippines to support the sales team with administrative and operational tasks.

You will process orders, manage CRM data, and generate reports to help management track performance. Responsibilities include coordinating with finance, warehouse, logistics, and customer service; monitoring inventory; preparing quotations and contracts; and addressing routine customer inquiries with accuracy and confidentiality.

Qualifications

• Bachelor's degree in business or related field is required.
• Fresh graduates are welcome to apply.
• At least 1 year in sales operations is preferred but not required.

Responsibilities

• Provide administrative and operational support to the sales team.
• Process sales orders accurately and ensure timely fulfillment.
• Maintain customer records and CRM data.
• Prepare sales reports, dashboards, and metrics.
• Coordinate with finance, warehouse, logistics, and service teams.
• Monitor inventory levels and product availability.
• Assist in preparing quotations, contracts, and customer docs.
• Track orders and update delivery status.
• Identify process improvements to boost efficiency.
• Respond to inquiries and resolve routine issues.

Skills

Communication

Time management

Attention to detail

Confidentiality

Education

Bachelor's degree in Business Administration, Marketing, Management, or related field

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Salesforce

HubSpot

Microsoft Dynamics

Job description

Key Responsibilities

• Provide administrative and operational support to the sales team.




• Process sales orders accurately and ensure timely order fulfillment.




• Maintain and update customer records, sales databases, and CRM systems.




• Prepare sales reports, dashboards, and performance metrics for management.




• Coordinate with internal departments (e.g., finance, warehouse, logistics, and customer service) to ensure smooth sales operations.




• Monitor inventory levels and assist in managing product availability.




• Assist in preparing sales quotations, contracts, and other customer documentation.




• Track customer orders and provide updates on delivery status.




• Identify process improvement opportunities to enhance sales efficiency.




• Respond to customer inquiries and resolve routine issues in a timely manner.

Qualifications

• Bachelor's degree in Business Administration, Marketing, Management, or a related field.




• Fresh Graduates are welcome to apply!




• At least 1 year experience in sales operations ispreferred but not required.

• Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.




• Experience using CRM software (e.g., Salesforce, HubSpot, Microsoft Dynamics) is an advantage.




• Strong organizational and time management skills with the ability to handle multiple tasks.




• Excellent verbal and written communication skills.




• High level of accuracy and attention to detail.




• Ability to maintain confidentiality and handle sensitive business information.

What We Offer:

• Premium HMO upon regularization




• Travel Incentives




• Generous paid time off and holiday leave




• Ongoing professional development opportunities