Sales Operations & Admin Specialist

Private Advertiser; Quezon City; On-site; PHP 223,000 - 446,000; Full time

Job summary

Private Advertiser is seeking an organized professional to support accounting, administrative, and operational tasks. The role requires managing competing priorities, effective communication, and building relationships with a diverse group of colleagues and clients.

Responsibilities include coordinating meetings, processing vendor payments, handling travel bookings, preparing quotations, and maintaining accurate records and spreadsheets for management review.

Qualifications

• Bachelor’s degree in accounting, business administration, or any business-related course.
• Proficient in Microsoft Office applications.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and organisational skills.
• Ability to multitask, manage time effectively, and prioritise tasks.
• Excellent written and verbal communication skills.
• Customer-oriented, patient and confident approach.
• Ability to work collaboratively and build relationships with a wide variety of people.

Responsibilities

• Provide general office support, including answering phone calls, sorting emails, and arranging appointments.
• Plan meetings and take detailed minutes.
• Assist with booking flights and hotels for business trips abroad and locally.
• File and safeguard legal documents and other business-related documentation.
• Custodian for office supplies.
• Monitor and process expenses related to usage and preventive maintenance of service vehicles.
• Process payments to third-party vendors (e.g., security, accounting firms, law firms).
• Update spreadsheets and databases regularly as required by management.
• Encode and analyze sales and expense transactions.
• Check and validate reports against supporting documents.
• Liaise with other administrative assistants to handle requests from senior management.
• Prepare business quotations and proposals for client approvals.
• Assist with sourcing and procurement of marketing materials and event needs.
• Organize and coordinate marketing/promotional events and social media uploads.
• Assist HR processes and related projects as needed.

Skills

Analytical thinking

Multitasking

Time management

Written and verbal communication

Customer-oriented approach

Collaborative working

Education

Bachelor’s degree in accounting, business administration, or related field

Tools

Microsoft Office

Job description

Private Advertiser is seeking an organized professional to support accounting, administrative, and operational tasks. The role requires managing competing priorities, effective communication, and building relationships with a diverse group of colleagues and clients.

Responsibilities include coordinating meetings, processing vendor payments, handling travel bookings, preparing quotations, and maintaining accurate records and spreadsheets for management review.