Sales Operations & Admin Specialist

Inkrite Ink Refilling Station; Philippines; On-site; PHP 279,000 - 390,600; Full time

Job summary

A local ink refilling company in Quezon City is seeking a Sales Administrator to assist in day-to-day sales operations and administrative tasks. The candidate will maintain accurate records, prepare reports, and coordinate with the sales team on orders and invoicing. A Bachelor's degree in Business Administration and 3-5 years of experience in a sales administration role are required. Strong communication and organizational skills, along with proficiency in QuickBooks, are essential for success in this role.

Qualifications

• Bachelor's degree in Business Administration or a related field.
• 3-5 years of experience in a sales administration role.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication abilities.
• Strong interpersonal and coordination skills.
• Familiarity with invoicing procedures and report generation.

Responsibilities

• Assist in day-to-day sales operations and administrative tasks.
• Maintain accurate sales records and prepare regular reports for management.
• Coordinate with the sales team to ensure timely processing of orders and invoicing.
• Handle customer inquiries and provide exceptional support to clients.
• Utilize QuickBooks for bookkeeping and financial operations.

Skills

Attention to detail

Organizational skills

Verbal communication

Written communication

Interpersonal skills

Coordination skills

Invoicing procedures familiarity

Education

Bachelor's degree in Business Administration

Tools

QuickBooks

Job description

A Sales Admin Officer provides essential administrative and organizational support to a sales team, handling tasks like processing orders, managing customer data in Quick Books, preparing sales reports/documents, coordinating with other departments, and offering customer service, all to ensure smooth sales operations and help meet targets. Key duties involve data entry, tracking sales records, invoicing, handling customer inquiries, and supporting sales team, requiring strong organization, detail orientation, and tech skills.

Key Responsibilities

• Order & Document Management: Process sales orders, generate invoices, update records, and ensure order accuracy and timely delivery.
• Customer Relationship Management: Maintain and update customer databases, handle customer inquiries, complaints, and provide basic support.
• Sales Support: Assist with sales team activities.
• Reporting & Analysis: Compile sales reports and manage sales records.
• Team Coordination: Liaise with other departments (marketing, finance, logistics) and support sales representatives with information and urgent issues.
  
  

Essential Skills

• Excellent organizational and time-management skills.
• Strong attention to detail.
• Proficiency in MS Office and Quick Books application.
• Good communication and customer service skills.
• Ability to multitask and work collaboratively.
  
  

Job Type: Full-time

Benefits

• Opportunities for promotion
• Pay raise
• Promotion to permanent employee
  
  

Work Location: In person