Sales Coordinator - Davao

Star Paper Corporation; Davao City; On-site; PHP 279,000 - 446,000; Full time

Job summary

Star Paper Corporation is seeking a detail-oriented Sales Admin associate in the Philippines to manage sales orders, coordinate stock allocations with the warehouse, and prepare delivery and invoicing documents. The role supports reporting on inventory, sales by SKU, and outlet profitability while addressing customer queries efficiently.

The ideal candidate has a business-related degree, strong MS Word/Excel skills, and experience in sales administration or FMCG environments.

Qualifications

• Candidate must possess at least a Bachelor's degree in Business or related field.
• Proficiency in MS Word and Excel required.
• Background in Sales Admin or selling processes preferred.
• Knowledge in Sales Reports.
• Full-Time position(s) available.
• Knowledge in handling Retail or FMCG industry

Responsibilities

• Prepare sales order to reserve stocks and orders from the warehouse for distribution to outlets.
• Prepare documents of deliveries and coordinates with drivers and supervisors.
• Process outlet sales for invoicing and collection.
• Receive, distribute copies, and record Offsite Relocation Receipt (ORR) from outlets.
• Prepare pull-out slips for various outlets.
• Coordinate with service center staff and promoters in processing orders with services.
• Assist in handling customer queries and complaints.

Skills

MS Office (Word, Excel)

Sales admin background

Knowledge in Sales Reports

Education

Bachelor's degree in Business or related field

Tools

MS Word

MS Excel

Job description

DUTIES/RESPONSIBILITIES

Processing Sales Order

1. Prepares sales order to reserve stocks and orders from the warehouse for distribution to outlets.
2. Prepares documents of deliveries and coordinates with drivers and supervisors.
3. Processes outlet sales for invoicing and collection.
4. Receives, distributes copies, and records Offsite Relocation Receipt (ORR) received from various outlets.
5. Prepares pull-out slips for various outlets.
6. Coordinates with service center staff and promoters in processing orders with services.
7. Assists in the handling of customer queries and complaints.

Stocks Inventory

1. Facilitates the distribution of products/items to various outlets as allocated by the Mktg Manager.
2. Assists auditors during physical inventories of the special warehouse.
3. Generates inventory and sales by SKU as needed.

Update Records / Files

1. Maintains and provides folders of outlets for stock replenishment and allocation
2. Updates accounts receivable.
3. Updates and monitors outlet late reports.
4. Updates outlet profitability report.
5. Updates product forecasting report.
6. Updates lost hang sell report.
7. Maintains systematic files of documents

Reports

1. Provides reports to the Mktg Manager in relation to inventory movement and status.
2. Prepares relocation receipt summary report.
3. Transmits sales reports to concession group.
4. Updates the weekly concession sales report.
5. Generates sales report per range and brand and submits the same to the Mktg Manager.
6. Generates weekly sales in-trust and invoiced reports and forwards the same to the Treasury Manager.
7. Prepares pull-out summary reports.

Others

1. Coordinates outlet sales with concession group.
2. Forwards proposals of initial allocation of new items to respective outlets.

III. Qualification / Requirements:

1. Candidate must possess at least a Bachelor's/ Degree in Business course or any related on the same field.
2. Required skill(s): MS Office specifically in Word and Excel.
3. At lease with background in Sales Admin / Selling process.
4. Knowledge in Sales Report
5. Full-Time position(s) available.
6. Knowledge in handling Retail or FMCG industry