Sales Coordinator - Davao

Private Advertiser; Davao City; On-site; PHP 201,000 - 279,000; Full time

Job summary

Private Advertiser in the Philippines is seeking a diligent Sales Admin to support order processing, stock distribution, and records management. You will handle invoicing, coordinate with outlets and drivers, and prepare daily/weekly reports for management.

The role requires a Bachelor’s degree in Business and proficiency with MS Office, especially Excel. Full-time position based in Davao City with exposure to FMCG retail operations.

Qualifications

• Bachelor's/degree in Business or related field.
• Proficient in MS Word and Excel.
• Experience in Sales Admin / selling process.
• Knowledge in Sales Reports.
• Full-time position available.
• Experience in Retail or FMCG preferred.

Responsibilities

• Prepares sales order to reserve stocks and orders from the warehouse for distribution to outlets.
• Prepares documents of deliveries and coordinates with drivers and supervisors.
• Processes outlet sales for invoicing and collection.
• Receives, distributes copies, and records Offsite Relocation Receipt (ORR) received from various outlets.
• Prepares pull-out slips for various outlets.
• Coordinates with service center staff and promoters in processing orders with services.
• Assists in the handling of customer queries and complaints.
• Facilitates the distribution of products/items to various outlets as allocated by the Mktg Manager.
• Assists auditors during physical inventories of the special warehouse.
• Generates inventory and sales by SKU as needed.
• Maintains and provides folders of outlets for stock replenishment and allocation
• Updates accounts receivable.
• Updates and monitors outlet late reports.
• Updates outlet profitability report.
• Updates product forecasting report.
• Updates lost hang sell report.
• Maintains systematic files of documents
• Provides reports to the Mktg Manager in relation to inventory movement and status.
• Prepares relocation receipt summary report.
• Transmits sales reports to concession group.
• Updates the weekly concession sales report.
• Generates sales report per range and brand and submits the same to the Mktg Manager.
• Generates weekly sales in-trust and invoiced reports and forwards the same to the Treasury Manager.
• Prepares pull-out summary reports.
• Coordinates outlet sales with concession group.
• Forwards proposals of initial allocation of new items to respective outlets.

Skills

MS Office

Sales Admin

Sales Report

Education

Bachelor's degree in Business

Tools

Excel

Job description

DUTIES/RESPONSIBILITIES

Processing Sales Order

1. Prepares sales order to reserve stocks and orders from the warehouse for distribution to outlets.

2. Prepares documents of deliveries and coordinates with drivers and supervisors.

3. Processes outlet sales for invoicing and collection.

4. Receives, distributes copies, and records Offsite Relocation Receipt (ORR) received from various outlets.

5. Prepares pull-out slips for various outlets.

6. Coordinates with service center staff and promoters in processing orders with services.

7. Assists in the handling of customer queries and complaints.

Stocks Inventory

1. Facilitates the distribution of products/items to various outlets as allocated by the Mktg Manager.

2. Assists auditors during physical inventories of the special warehouse.

3. Generates inventory and sales by SKU as needed.

Update Records / Files

1. Maintains and provides folders of outlets for stock replenishment and allocation

2. Updates accounts receivable.

3. Updates and monitors outlet late reports.

4. Updates outlet profitability report.

5. Updates product forecasting report.

6. Updates lost hang sell report.

7. Maintains systematic files of documents

Reports

1. Provides reports to the Mktg Manager in relation to inventory movement and status.

2. Prepares relocation receipt summary report.

3. Transmits sales reports to concession group.

4. Updates the weekly concession sales report.

5. Generates sales report per range and brand and submits the same to the Mktg Manager.

6. Generates weekly sales in-trust and invoiced reports and forwards the same to the Treasury Manager.

7. Prepares pull-out summary reports.

Others

1. Coordinates outlet sales with concession group.

2. Forwards proposals of initial allocation of new items to respective outlets.

III. Qualification / Requirements:

1. Candidate must possess at least a Bachelor's/ Degree in Business course or any related on the same field.

2. Required skill(s): MS Office specifically in Word and Excel.

3. At lease with background in Sales Admin / Selling process.

4. Knowledge in Sales Report

5. Full-Time position(s) available.

6. Knowledge in handling Retail or FMCG industry