Sales & Contract Administrator

Offshore Business Processing Inc.; Manila, Quezon City; On-site; PHP 446,400 - 502,200; Full time

Benefits offered by this job

HMO on Day 1

Travel opportunities

Work-life balance

Job summary

Offshore Business Processing Inc. is seeking a Sales & Contract Administrator to facilitate contract preparation and administration. You will work onsite in Ortigas or Cubao, ensuring all contract documentation is complete and compliant.

The ideal candidate has over 2 years of experience in contract administration and strong knowledge of the sales-to-construction process. Excellent organizational skills and proficiency in Microsoft Office programs are required.

Qualifications

• 2+ years in residential construction contract or sales administration.
• Knowledge of sales-to-construction process.
• Exemplary organizational skills and record keeping.

Responsibilities

• Review and prepare accurate sales documents.
• Maintain structured file storage and update CRM.
• Coordinate contract requests and ensure completeness.

Skills

Contract Administration

Sales Process Knowledge

Organizational Skills

Microsoft Office Competency

Problem Solving

Customer Relationship Management

Tools

Microsoft Excel

Microsoft SharePoint

Email

Job description

Ready to keep deals moving and data on point? Join OBP as a Sales & Contract Administrator and make an impact today!

Job Summary

• HMO on Day 1
• Receive promising perks and rewards
• Experience travel opportunities
• Get recognized for what you do
• Achieve work-life balance
• Improve exponentially with enhanced learning

Responsibilities

Salary : 40,000 - 45,000

NATURE / SCOPE OF RESPONSIBILITY

Pre Contract Administration

• Receive a contract request with supporting documentation from BDM / Sales Admin
• Review documents for completeness before CRM data entry and build contract preparation
• Prepare and issue accurate, contract-compliant sales documents and associated paperwork.
• Coordinate land contract request with stakeholders
• Ensure all contract packs are complete and lodged to clients in a timely manner.
• Maintain structured file storage in SharePoint. Liaise with sales consultants, drafting, estimating & legal to facilitate smooth transitions.
• Update CRM and deal tracker immediately upon change.

Signed Contracts

• Track finance due dates, balance deposits and contract conditions.
• Maintain milestone tracker for each deal using Onsite Companion
• Coordinate extension or waiver documentation as directed by BDM.
• Review, process and capacity to pay and finance documents
• Manage contract variations and ensure they are captured, documented, and processed correctly.
• Update land registration milestones, providing regular feedback to stakeholders.

Job Release to Pre Construction

Finance Approval + Site Access + Land Registration

• Track and push finance approved jobs on registered land through to Pre Construction
• Order site-specific surveys (soils, contours) and ensure timely follow-up for workflow progression.
• Review job thoroughly, ensuring every part is complete and accurate for other departments
• Where applicable, review contract price against fixed price contract conditions
• Obtain and save relevant land documentation for other departments Conduct weekly audit of open deals awaiting colours complete or other various milestones.
• Provide weekly pipeline summary of forecast releases to management

Requirements

• 2+ years in residential construction contract administration or sales administration
• Demonstrated knowledge of the sales-to-construction process
• Exemplary organizational skills, record keeping systems & folder management
• A confident, professional manner with high attention to detail Intermediate competency of Microsoft Office programs including excel, sharepoint and outlook for email
• Proven ability to interpret contracts and manage supporting legal/finance documents
• Ability to communicate clearly, confidently, and concisely both verbally and in writing.
• Demonstrated ability to solve problems and negotiate mutually beneficial outcomes
• Proven ability to build and maintain customer relationships, whilst meeting and managing their expectations
• Demonstrated ability to assess customer satisfaction and identify areas for improvement.
• Must be a team player and willing to work in a fast-paced environment
• Full time positions available
• Amenable to work onsite in either Ortigas, Pasig City or Cubao, Quezon City