Sales Assistant

Weathertech Refrigeration and Aircon Co.; Muntinlupa; On-site; PHP 279,000 - 390,600; Full time

Job summary

A refrigeration and air conditioning company in Metro Manila is seeking an organized individual for client coordination and administrative support. Responsibilities include preparing proposals, managing client inquiries, and coordinating with suppliers and internal teams to ensure smooth operations. The ideal candidate should be proactive in maintaining documentation and supporting sales activities. This position is based in Diliman, Quezon City, offering an opportunity to work closely with various departments within the organization.

Responsibilities

• Assist in preparing proposals, quotations, and offers for clients.
• Handle client inquiries and coordinate service requirements with the Sales Team.
• Communicate with suppliers for pricing and availability.
• Maintain records of quotations, proposals, and client communications.
• Work closely with Service, Purchasing, and accounting teams.

Job description

1. Client Coordination

• Assist in preparing proposals, quotations, and offers for clients.
• Handle client inquiries and coordinate service requirements with the Sales Team.
• Follow up on pending documents, proposals, or client concerns.

2. Supplier Coordination

• Communicate with suppliers for pricing, availability of spare parts, and quotations.
• Ensure timely submission of supplier quotations and integrate these into client proposals.

3. Scheduling Support

• Assist in scheduling client meetings, service appointments, and follow-ups.
• Coordinate with Service Department to ensure after‑sales services are aligned with client needs.

4. Documentation & Reporting

• Maintain records of quotations, proposals, purchase orders, and client communications.
• Prepare sales reports and data summaries as required by the Sales Manager.
• Ensure all documents are accurate, organized, and retrievable.

5. Interdepartmental Coordination

• Work closely with Service, Purchasing, and accounting teams to ensure smooth transaction flow.
• Provide necessary updates to Sales Executives regarding after‑sales requirements or pending documentation.

6. Administrative Support

• Handle day‑to‑day clerical tasks such as filing, encoding, and correspondence.
• Assist Sales Managers in monitoring sales activities, client communications, and deadlines.

Willing to assigned at Diliman, Quezon City